Friday, January 30, 2015

Fiscal Analyst 5 - State of Washington Health Care Authority (Olympia, WA)

State of Washington
Health Care Authority

invites applications for the position of:
Fiscal Analyst 5 (71040709)
SALARY:$3,918.00 - $5,136.00 Monthly

OPENING DATE: 01/02/15
CLOSING DATE: Continuous

Administrative Accounting Manager (FA5)Permanent
Olympia, WA

*Application assessment will be ongoing and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant’s advantage to apply as early as possible. Assessments will begin 1/26/2015.*
The Accounting Operations function within the Health Care Authority (HCA) Financial Services division is looking for a driven, dynamic leader with outstanding interpersonal and management skills to fill the role of Administrative Accounting Manager (Fiscal Analyst 5).
If you are passionate about people and processes, this could be the position for you!

About HCA:The Health Care Authority (HCA) is Washington’s largest health care purchaser, responsible for providing comprehensive health coverage to nearly 2 million residents through the Public Employees Benefits and Medicaid programs. The agency provides health purchasing leadership, benefitting both public and private sectors with a focus on moving the health delivery system away from volume toward higher value and better outcomes.
The Olympia office is located in downtown Olympia, within walking distance of shops, restaurants, bus lines, and less than two (2) miles from the freeway.
The Financial Services Division mission is to provide sound financial management and accountability to ensure transparency, integrity, and high quality financial analysis. This position provides financial customer service to the agency’s employees and stakeholder’s working in partnership to support the agency’s and Financial Service Division’s mission. 
Position Objective:
This Fiscal Analyst 5 (FA5) Administrative Accounting Manager position works independently under the Accounting Operations Manager and is responsible for the supervision of the payroll and administrative accounting within the Financial Services Division. This position is responsible for planning, organizing and monitoring the workload for 7 direct reports that provides support for administrative operations accounting activities.
Provide oversight, analysis, and monitoring of the administrative accounting activities to ensure accurate fiscal data. 
  • Review and approve Agency Financial Reporting System (AFRS) daily payment batches, journal vouchers, deposits, and other financial transactions prepared by fiscal staff for accuracy, completeness, correctness, and compliance with Generally Accepted Accounting Principles (GAAP); Office of Financial Managements (OFM) State Administrative Accounting Manual (SAAM); HCA fiscal policies and procedures. 
  • Provide direct oversight over payroll management to ensure accurate, complete and timely payments are made to agency staff.
  • Reviews and certifies the payroll register for every payroll run to ensure there are no extraneous payments and to record retro adjustments.
  • Assign and review: fiscal data research, analysis, and corrections requested by internal stakeholders including review of the daily in-process reconciliation report.
  • Assist with coordination fiscal year and biennium end closing activities to include: daily monitoring of AFRS payment batches, interagency payables and receivables; monitoring of AFRS in-process and exception reports to ensure financial records are recorded in the proper fiscal period; and to ensure complete and accurate accruals. 
  • Continue to monitor fiscal year close activities beyond the close period to ensure liquidations are properly accounted for against previously booked accruals. 
  • Independently analyze and interpret general ledger balances monthly. Verify completeness, accuracy and integrity of the general ledger account balances through reconciliations assigned to staff.
  • Serve as a liaison with external stakeholders to maintain sound business practices; including Office of the State Treasurer, Department of Social and Health Services, Department of Health, Health Benefit Exchange (HBE), Office of Financial Management, etc. 
Daily supervision of fiscal staff. 
  • Supervise and lead daily accounts payable, accounts receivable and payroll fiscal staff.
  • Perform yearly performance evaluations and expectations for direct reports.
  • Hire, train and develop direct reports in accounting methods and procedures.
  • Responsible for ensuring unit goals and office expectations are met.
  • Seek to improve accounting processed, procedures and/or workflow when possible.
Accounting policies and procedures. 
  • Develop, review, and revise accounting policies, procedures, systems, and controls for administrative accounting operations.
  • Assure that the accounting procedures conform to federal law, state law, HCA program policies, and result in effective accounting practices.
  • Ensure good internal controls are maintained and reviewed on a periodic basis.
  • Serve as a technical expert representing accounting in working with internal staff and external workgroups to develop policies related to program changes or process improvements including communication, operational procedures, and final implementation.
  • Participate in state-wide audit reviews and responds to audit recommendations by taking necessary action to initiate change cited by internal or external auditors. 
Account coding, systems functionality and data reporting. 
  • Work close with Budget Office, Federal Reporting Unit and other Accounting staff on account code edits: recommend revisions, deletions, and/or additions based on knowledge of administrative accounting activities. 
  • Perform research and analysis necessary to resolve state and federal accounting concerns as needed.
  • Analyze, monitor and report accounting activities related to administrative activities.
  • Keep management informed as to current financial status of administrative accounting activities.
  • Provide recommendations for improvement, development and implementation of new systems and changes to existing systems as warranted by program changes or process improvements.
Required Qualifications: 
  • Bachelor’s degree, which includes 18 quarters or 12 semester hours in accounting, auditing, or budgeting and four years of relevant professional experience. (Additional professional experience may substitute for a degree on a year-for-year basis but not the required 18 quarters or 12 semester hours).
  • Master’s degree in financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant  and two years of relevant professional experience.
Demonstration of supervisory and leadership skills that includes managing payroll and agency administrative accounting operations.
Preferred/Desired Qualifications:  
  • Experience with developing, analyzing, and interpreting reports using Washington State Agency Financial Reporting Systems (AFRS) and Enterprise Financial Reporting tools.
  • Knowledge of accounting principles, methods, practices, and their application to State accounting procedures; principles of governmental accounting and budgeting; purposes and methods of internal controls; financial records, reports, office practices; automated accounting systems and cost allocation.
  • Experience in the Fiscal Analyst series within state government.
  • Two years of experience of local, state and federal funds as it relates to Medicaid and Children’s Health Insurance Program fiscal rules and regulations.
  • Demonstrated skills and abilities to convey ideas and facts orally and in writing using language the audience will best understand.
  • Ability to develop positive, productive, respectful work relationships with clients and co-workers.
How to Apply:
To apply for this position you will need to complete your profile within and attach to your profile before completion:
  • A cover letter
  • Current resume
  • Three professional references
If you have questions about the process, or need assistance, please contact the recruiter listed below before the posting closes. Failure to follow the application instructions below may lead to disqualification. The candidate pool certified for this recruitment may be used to fill future similar vacancies for up to the next six months.
Contact us:
For inquiries about this position, please contact Sanyu Tushabe at 360-725-1180 or email
Persons under final consideration for initial appointment with HCA are subject to a background check.
Washington State is an equal opportunity employer Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at 360.725.1180 or email


Fiscal Analyst 5 (71040709) Supplemental Questionnaire
*1.Which of the following best describes your education and/or experience to qualify as a Fiscal Analyst 5?
Checkbox 18 quarter or 12 semester hours in accounting, auditing or budgeting and six years of relevant professional experience.
Checkbox Bachelor's degree which includes 18 quarter or 12 semester hours in accounting, auditing or budgeting and four years of relevant professional experience.
Checkbox A Master's degree in a financial related field, and 2 years of relevant professional experience.
Checkbox Professional certification as a Public Accountant or Internal Auditor or Certified Governmental Financial Manager or Management Accountant and a minimum of 2 years relevant professional experience.
Checkbox None of the above.
*2.Do you have demonstrated supervisory and leadership skills to includes managing payroll and agency administrative accounting operations?
Checkbox Yes
Checkbox No
*3.Do you have experience with developing, analyzing, and interpreting reports using Washington State Agency Financial Reporting Systems (AFRS) and Enterprise Financial Reporting tools?
Checkbox Yes
Checkbox No
*4.If you answered yes in the question above, please describe where and when you gained this professional experience. Include the employer, job title and duration of employment. If you answered no, please indicate "N/A" in the space below.

*5.You must pass a Washington State Patrol WATCH criminal background check administered by the Health Care Authority. Are you willing to accept this as a condition of employment?
Checkbox Yes
Checkbox No
* Required Question