Thursday, April 23, 2015

Pierce Conservation District - Job Oppurtunity

Financial and Grants Assistant

Nature and Purpose of the Position:
The position of Financial and Grants Assistant is an administrative position of the Pierce Conservation District. The employee occupying this position is subject to the direction and guidance by the Senior Finance and Administration Director with assistance where applicable from the Budget and Fund Development Coordinator. This is a non-exempt, full time position at 40 hours per week. Starting Salary is $16.35/hr.
This position has been established:
1. To provide financial and administrative assistance to the Senior Finance and Administration Director.
2. To assist the Budget and Fund Development Coordinator and District program staff in identifying and applying for grant opportunities to enhance program delivery.

Major Responsibilities:
The following items outline the specific job responsibilities of the occupant for this position.
1. Assist in keeping the District’s financial records. Prepare vouchers and/or checks for bills to be authorized for payment at board meetings. Enter bills and post to the appropriate accounts.
2. Assist District staff with filing, copying, mailing, and other miscellaneous administrative tasks.
3. Assist with preparing and disseminating financial and program evaluation reports.
4. Assist in putting together quarterly grant billings. Assist in tracking grant budgets.
5. Maintain the standardized filing system for Conservation District records.
6. Attends board meetings and types, assembles, and distributes all regular and special meeting minutes.
7. Purchase of office supplies as needed.
8. Perform other administrative tasks as needed by the Senior Finance and Administration Director, the Budget and Fund Development Coordinator, and District staff.
9. Keep up to date on current office computer software and be able to assist staff on report design and editing.
10. Assist with identifying and applying for grant opportunities to enhance program delivery.
Training and Supervision:
The occupant of this position will perform duties under the supervision of the Senior Finance and Administration Director with assistance from the Budget and Fund Development Coordinator as needed. Supervision will be by the Budget and Fund Development Coordinator in absence of the Senior Finance and Administration Director or as may be necessary.

Required Minimum Qualifications:
Associate's degree in Accounting, Finance, Business Administration, or closely related field. Qualifying experience of at least 2 years in a closely related field may substitute for education requirements. Previous administrative experience must be in a nonprofit or governmental agency to substitute for educational requirements.

Understanding of basic accounting principles. Experienced in money management standards for local units of government and understands thoroughly the proper use of county, state, and federal funds.

Adept with all office equipment including computers, network servers, Internet, and e-mail. Must be adept with MS Office software, including Excel spreadsheets, and understand database principles.

Must be competent in reading, writing, speaking, hearing, and understanding the English language. Excellent communication and multi-tasking skills required for interaction with coworkers, Board members, agency partners, and landowners/operators.

Demonstrated ability to establish and maintain effective working and public relations.

Valid Washington driver license is required.


Desired Qualifications:

Ability and working knowledge of QuickBooks Enterprise Edition accounting software desired.

Demonstrated knowledge and experience in nonprofit or governmental accounting, grant and loan management, and State of Washington records retention desired.

Demonstrated knowledge and experience in BARS coding desired.

Familiarity with conservation terminology and practices is desired.

For further information contact Kat Mahan (253)845-9770 ext. 100; katm@piercecountycd.org.