Administrative Assistant 2
SALARY: $2,401.00 - $3,102.00 Monthly
OPENING DATE: 05/11/15
CLOSING DATE: 05/17/15 11:59 PM
DESCRIPTION:
ADMINISTRATIVE ASSISTANT 2 Permanent Full Time
Washington Corrections Center
The Washington State Department of Corrections is seeking a highly motivated and talented individual for the position of Administrative Assistant 2 (AA2), at the Washington Corrections Center (WCC) in Shelton, Washington.
This position provides the administrative support to the WCC Roster Office. The Roster Office Facilitates the safety and security needs of the correctional facility on a 24/7 basis through the management of the custody staffing plan. The Roster Office ensure staff numbers, post assignments, and post schedules are consistent with the Custody Staffing Model and Custody Post Audit summary.
The Washington Corrections Center is a Reception and Diagnostic Center. The facility is a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 offenders. There are about 500 offenders screened and assessed each month. WCC is also the major hub for transfer of offenders to and from facilities throughout the state.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
DUTIES:
Under direct supervision of the Facility Roster Manager, this position performs complex clerical functions in support of the facility’s Roster Office to provide staff support services for custody staffing of a 24/7 facility. The following are a few of the duties performed by the AA2, but not limited to:
As the primary support of the Roster Manager
Makes personnel assignments to relieve staff on vacation/absences and the scheduling of staff training within Atlas (Roster Management System)
Analyze leave requests and training schedules
Creates supervisory files for all On-Call/Non-Permanent Correctional Officers Determines the number of staff to attend each day according to the relief factors and creates assignment changes for notification of the staff
Has delegated authority to sign leave requests, assignment changes and send memos
Coordinates information with the Human Resources Office and Payroll by submitting assignment changes to maintain accurate records of positions and custody assigned to those positions in accordance with the bid system. During incidents requiring implementation of the Incident Command System (ICS), the position is utilized in the Finance Command Center as back up timekeeper
QUALIFICATIONS: DESIRED:
High school diploma or G.E.D.
One year of experience as an Administrative Assistant 1
OR
A Bachelor’s degree in Business Administration, Public Administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year for year basis.
Graduate study may substitute for experience on a year for year basis.
SUPPLEMENTAL INFORMATION:
'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit www.doc.wa.gov.
IMPORTANT NOTES:
**Please include a minimum of three professional references with your application and a letter of interest**
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
All DOC employees are fingerprinted for a criminal history background check. Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email Margie Davis at mmdavis@doc1.wa.gov or call us at (360) 426-4433 ext. 5268. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
To see more information and how to apply please follow this link: http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1141643[5/15/2015 3:43:06 PM]
SALARY: $2,401.00 - $3,102.00 Monthly
OPENING DATE: 05/11/15
CLOSING DATE: 05/17/15 11:59 PM
DESCRIPTION:
ADMINISTRATIVE ASSISTANT 2 Permanent Full Time
Washington Corrections Center
The Washington State Department of Corrections is seeking a highly motivated and talented individual for the position of Administrative Assistant 2 (AA2), at the Washington Corrections Center (WCC) in Shelton, Washington.
This position provides the administrative support to the WCC Roster Office. The Roster Office Facilitates the safety and security needs of the correctional facility on a 24/7 basis through the management of the custody staffing plan. The Roster Office ensure staff numbers, post assignments, and post schedules are consistent with the Custody Staffing Model and Custody Post Audit summary.
The Washington Corrections Center is a Reception and Diagnostic Center. The facility is a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 offenders. There are about 500 offenders screened and assessed each month. WCC is also the major hub for transfer of offenders to and from facilities throughout the state.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
DUTIES:
Under direct supervision of the Facility Roster Manager, this position performs complex clerical functions in support of the facility’s Roster Office to provide staff support services for custody staffing of a 24/7 facility. The following are a few of the duties performed by the AA2, but not limited to:
As the primary support of the Roster Manager
Makes personnel assignments to relieve staff on vacation/absences and the scheduling of staff training within Atlas (Roster Management System)
Analyze leave requests and training schedules
Creates supervisory files for all On-Call/Non-Permanent Correctional Officers Determines the number of staff to attend each day according to the relief factors and creates assignment changes for notification of the staff
Has delegated authority to sign leave requests, assignment changes and send memos
Coordinates information with the Human Resources Office and Payroll by submitting assignment changes to maintain accurate records of positions and custody assigned to those positions in accordance with the bid system. During incidents requiring implementation of the Incident Command System (ICS), the position is utilized in the Finance Command Center as back up timekeeper
QUALIFICATIONS: DESIRED:
High school diploma or G.E.D.
One year of experience as an Administrative Assistant 1
OR
A Bachelor’s degree in Business Administration, Public Administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year for year basis.
Graduate study may substitute for experience on a year for year basis.
SUPPLEMENTAL INFORMATION:
'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit www.doc.wa.gov.
IMPORTANT NOTES:
**Please include a minimum of three professional references with your application and a letter of interest**
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
All DOC employees are fingerprinted for a criminal history background check. Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email Margie Davis at mmdavis@doc1.wa.gov or call us at (360) 426-4433 ext. 5268. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
To see more information and how to apply please follow this link: http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1141643[5/15/2015 3:43:06 PM]
