Receptionist (Office Assistant 3)
SALARY: $2,161.00 - $2,789.00 Monthly
$25,932.00 - $33,468.00 Annually
OPENING DATE: 05/14/15
CLOSING DATE: 05/28/15 11:59 PM
DESCRIPTION:
Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.
Are you passionate about helping others? Are you an organized professional who thrives in a fast-paced environment? If so, then join a friendly, inclusive team that shares your interests! Ecology’s Bellingham Field Office (BFO) in Bellingham, WA is looking to hire a Receptionist (Office Assistant 3).
We are looking for applicants who have excellent written and verbal communication skills and a professional demeanor. A successful applicant will be; flexible and adaptable, have strong customer service skills, and enjoys working with a high energy team.
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook, Instagram or our blog.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts... Diverse people... Statewide impacts
DUTIES:
The Receptionist (Office Assistant 3) position is located in our Bellingham Field Office (BFO) in Bellingham, WA.
Some of the key work activities for the Receptionist position include:
Reception:
Provides positive, accurate and pleasant customer service to external clients and internal staff.
Is the primary position responsible for answering phone and receiving/referring visitors. Is the primary position responsible for opening the office at 8:00 AM and locking/securing office at 5:00 PM.
Resolves problems and responds to inquiries regarding rules, regulations, policies, Ecology procedures and BFO services.
Maintains current contact lists of local referrals.
Completes support tasks including proofreading, mail merge and mail distribution. Uses Event Management System (EMS) to schedule conference room reservations and associated teleconference equipment.
Clerical Support:
Uses Microsoft Word, Excel, Outlook, Access and Internet Explorer for tasks. Performs word processing support for all BFO staff; process documents and records, including travel vouchers.
Assists staff with use of office equipment, including video carts and phones; liaison with HQ personnel.
Serves as Purchasing Coordinator for BFO.
Performs Time Accounting for approximately 20 BFO staff.
Coordinates vehicle maintenance with DES and Agency Transportation Officer; maintain fleet records; input mileage data.
Maintains Central Records and internal databases, contact lists and operating/instruction manuals for staff.
Maintains and monitor established record keeping, filing, including Central Files.
Coordinates with property management and HQ facilities staff regarding facilities issues. Uses Event Management System (EMS) database to schedule, cancel, or change conference room reservations for staff.
Mails and receives packages from United State Post Office, United Parcel Service, Federal Express and private courier services.
Is responsible for opening, legibly date stamping, and accurately sorting the U.S. mail for distribution.
Please note this recruitment will close on May 28, 2015. The initial screening will be May
21, 2015. In order to be considered for the initial screening, please submit an application on or before May 20 , 2015. The agency reserves the right to make an appointment anytime after the initial screening date.
QUALIFICATIONS:
Required Qualifications:
Position requires high school graduation or equivalent
AND
2 years progressive reception and/or clerical experience in an office environment.
AND
Demonstrated ability using editing software and Microsoft Office Suite, specifically Word and Outlook to compose, send, and respond to electronic mail.
Utilize email program functions such as calendar and meeting requests.
Ability to navigate the intranet/Internet to find information.
Keyboarding at net speed of at least 50 wpm, accurately.
Desired Qualifications:
Able to operate equipment and software including but not limited to computer, projector, digital camera, 35mm camera, video recorder, microphone, sound system, radio, state vehicle, cell phone and pager.
Advanced ability using editing software and Microsoft Office Suite, specifically Outlook, Word, Excel and Access and other databases.
Demonstrated ability answering multi-line telephones.
SUPPLEMENTAL INFORMATION:
Application Instructions:
In order to be considered, applicants MUST include the following documents as an attachment to their application:
A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
A resume outlining your professional experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.
Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."
Other Information:
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the
application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you would like to know more information please feel free to follow this link: http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1143955[5/15/2015 3:35:12 PM]
SALARY: $2,161.00 - $2,789.00 Monthly
$25,932.00 - $33,468.00 Annually
OPENING DATE: 05/14/15
CLOSING DATE: 05/28/15 11:59 PM
DESCRIPTION:
Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.
Are you passionate about helping others? Are you an organized professional who thrives in a fast-paced environment? If so, then join a friendly, inclusive team that shares your interests! Ecology’s Bellingham Field Office (BFO) in Bellingham, WA is looking to hire a Receptionist (Office Assistant 3).
We are looking for applicants who have excellent written and verbal communication skills and a professional demeanor. A successful applicant will be; flexible and adaptable, have strong customer service skills, and enjoys working with a high energy team.
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook, Instagram or our blog.
To learn more about our agency, please visit our website at www.ecy.wa.gov.
Local efforts... Diverse people... Statewide impacts
DUTIES:
The Receptionist (Office Assistant 3) position is located in our Bellingham Field Office (BFO) in Bellingham, WA.
Some of the key work activities for the Receptionist position include:
Reception:
Provides positive, accurate and pleasant customer service to external clients and internal staff.
Is the primary position responsible for answering phone and receiving/referring visitors. Is the primary position responsible for opening the office at 8:00 AM and locking/securing office at 5:00 PM.
Resolves problems and responds to inquiries regarding rules, regulations, policies, Ecology procedures and BFO services.
Maintains current contact lists of local referrals.
Completes support tasks including proofreading, mail merge and mail distribution. Uses Event Management System (EMS) to schedule conference room reservations and associated teleconference equipment.
Clerical Support:
Uses Microsoft Word, Excel, Outlook, Access and Internet Explorer for tasks. Performs word processing support for all BFO staff; process documents and records, including travel vouchers.
Assists staff with use of office equipment, including video carts and phones; liaison with HQ personnel.
Serves as Purchasing Coordinator for BFO.
Performs Time Accounting for approximately 20 BFO staff.
Coordinates vehicle maintenance with DES and Agency Transportation Officer; maintain fleet records; input mileage data.
Maintains Central Records and internal databases, contact lists and operating/instruction manuals for staff.
Maintains and monitor established record keeping, filing, including Central Files.
Coordinates with property management and HQ facilities staff regarding facilities issues. Uses Event Management System (EMS) database to schedule, cancel, or change conference room reservations for staff.
Mails and receives packages from United State Post Office, United Parcel Service, Federal Express and private courier services.
Is responsible for opening, legibly date stamping, and accurately sorting the U.S. mail for distribution.
Please note this recruitment will close on May 28, 2015. The initial screening will be May
21, 2015. In order to be considered for the initial screening, please submit an application on or before May 20 , 2015. The agency reserves the right to make an appointment anytime after the initial screening date.
QUALIFICATIONS:
Required Qualifications:
Position requires high school graduation or equivalent
AND
2 years progressive reception and/or clerical experience in an office environment.
AND
Demonstrated ability using editing software and Microsoft Office Suite, specifically Word and Outlook to compose, send, and respond to electronic mail.
Utilize email program functions such as calendar and meeting requests.
Ability to navigate the intranet/Internet to find information.
Keyboarding at net speed of at least 50 wpm, accurately.
Desired Qualifications:
Able to operate equipment and software including but not limited to computer, projector, digital camera, 35mm camera, video recorder, microphone, sound system, radio, state vehicle, cell phone and pager.
Advanced ability using editing software and Microsoft Office Suite, specifically Outlook, Word, Excel and Access and other databases.
Demonstrated ability answering multi-line telephones.
SUPPLEMENTAL INFORMATION:
Application Instructions:
In order to be considered, applicants MUST include the following documents as an attachment to their application:
A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
A resume outlining your professional experience.
Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.
Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.
Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.
If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."
Other Information:
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology. All employees covered by the collective bargaining agreement (CBA) with the WFSE will, as a condition of employment, either become members of the WFSE and pay membership dues or, as non-members, pay a representation fee as described in the CBA, no later than the 30th day following the effective date of this CBA or the beginning of their employment.
The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the
application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you would like to know more information please feel free to follow this link: http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1143955[5/15/2015 3:35:12 PM]
