Department of Ecology - Forms and Records Analyst 2 (Lacey, WA)

The Department of Ecology is Hiring!

Forms and Records Analyst 2

$2,724.00 - $3,549.00 Monthly
$32,688.00 - $42,588.00 Annually

Location – Lacey

Keeping Washington Clean and Evergreen Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit. The Toxics Cleanup Program (TCP) program within the Department of Ecology is looking to hire a Forms and Records Analyst 2. The position is located in our Headquarters Building in Lacey, WA. The position is responsible for the TCP-HQ central forms and records management system and to ensure compliance with State records management statutes. This position partners with TCP’s Public Disclosure Coordinator to coordinate, retrieve information, respond to, and provide consultation to management regarding public records request under the Public Disclosure Act (Ch. 42.17 RCW). This position gives you the opportunity to use your training skills by assisting staff, training new employees and sharing information with individuals as well as in group setting. We are looking for applicants to be detail oriented, data driven, customer focused, motivated, and enjoy working in a fast paced environment. As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook,Instagram or our blog. To learn more about our agency, please visit our website at www.ecy.wa.gov. Local efforts... Diverse people... Statewide impacts

Some of the key work activities of the Forms and Records Analyst 2 include: Records & Information Management Directs, implements and manages TCP-HQ records management system to ensure compliance with state records management statutes, regulations and policies. Coordinates with agency records staff on the review and development of record retention schedules and records disposition. Coordinates with the management team and program staff on the review of records backlog in order to prepare them for the records center or archives according to retention schedule. Coordinates with Program and Agency Records Officer, on the review and development of record retention schedules and records disposition. Trains and assists with setup of resource mailboxes for staff to place e-mail files related to specific items like rule making and assists staff in organizing central records. Trains and coordinates new TCP employee orientation for records management both electronic and manual. Trains and provides consultation on electronic files and business practices using the vault file structure for public disclosure requests. Public Disclosure Coordination Acts as lead and coordinates HQ-TCP records cleanup events and processes in partnership with Public Disclosure Coordinator, Administrative Assistant 3 and Administrative Assistant 4. Processes and responds to all public disclosure requests for HQ TCP Program in the absence of Public Disclosure Coordinator and or delegated by Public Disclosure Coordinator. Assists the public in directing informational requests to appropriate program, web pages or staff. Educates staff on public disclosure procedures and regulations, working with staff in defining scope of request and to identify appropriate records or any exempt material. Directs staff in locating records and materials using central files and state archival databases, providing training in disclosure and records management on both an individual and group basis. TCP Publications Coordinator Works with staff program wide to publish new publications and revision to current publications, assisting with formatting, editing, proof-ready, printing, standard agency procedures and policies and ADA language. Provides and tracks publication numbers. Enters information, factsheets into BiblioMaker. Sends out a monthly “What’s New in TCP Publications” to all TCP Staff. Attends Records Management and Publication Coordinator meetings. Keeps publications organized, maintains publications inventory, and coordinates the copying and mailing of publications to Ecology staff, library, and public. This recruitment will remain open until filled. The initial screening will be July 6, 2015. In order to be considered for the initial screening, please submit an application on or before July 5, 2015. The agency reserves the right to make an appointment any time after the initial screening date.

Required Qualifications: High school Diploma or equivalent AND three years of experience in forms and/or records management or clerical skills. For immediate consideration, please apply online at: http://agency.governmentjobs.com/washington/default.cfm?action=viewJob&jobID=1180118.

Lisa Knutson-Sealey  | Senior Human Resource Consultant

Department of Ecology, Human Resources Office

Phone:  360.407.6020 | Fax:  360.407.6190 | Mailstop: 47600

Email:  lknu461@ecy.wa.gov | Ecology Jobs