POSITION: Senior Administrative Assistant –
School of Arts & Communications
NOTICE DATE: June 26, 2015
CLOSING DATE: When a sufficient number of qualified candidates have been identified. SALARY: Non-Exempt; $15.18 - $16.83 per hour, DOE + excellent benefits WORK SCHEDULE: FT; Monday - Friday, 7:30am – 4:30pm.
GENERAL DESCRIPTION:
This position provides support for the School of Arts and Communication (SOAC) with emphasis on managing office functions including: reception, liaison with administrative units on campus, supervision of student workers, database management, office information/community relations, and scheduling. Work with faculty, students, co-curricular programs and the Office of the Dean to ensure efficient coordination across SOAC. Reports to the Assistant to the Dean.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
• Manage front desk area including screening, directing, expediting: phone calls for multiple office lines; emails; all SOAC office visitors; and mail.
• Provide administrative support: schedule appointments; track travel spending allocations; assist with purchase orders, requisitions, transfers, event planning and other duties as needed.
• Track faculty professional development and review/assessment schedules.
• Update and maintain SOAC faculty student-evaluation semester and annual summaries database.
• Maintain confidential faculty files. Manage record retention and archiving of all SOAC files.
• Track and assist with reconciliation of SOAC departmental operating budgets.
• Process/reconcile credit cards, pre-travel requests, travel vouchers, employee expenses, cash vouchers, check requests, deposits and other transactions with the Business Office.
• Manage purchasing of supplies. Manage equipment, facility, and computing work orders.
• Submit access requests for staff/students for keys or class admit to building and classrooms.
• Assist with the planning and coordination of events within and across SOAC departments.
• Assist with SOAC liaison duties among the University’s administrative units.
• Hire, train and supervise student office workers as needed.
• Serve as one of three cross-trained Emergency Building Coordinators for Ingram Hall, as required.
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge about universities and their functions.
Proven ability to work in fast-paced, complex environment involving many competing interests.
Excellent communication abilities, both written and oral.
Must possess appropriate sense of discretion and be able to manage conflict effectively.
Must be accurate, attentive to detail, and able to prioritize effectively.
Must have exceptional grammar, spelling and punctuation skills.
Must be able to use Microsoft Office suite, including Excel, and the internet effectively.
Must be able to maintain confidentiality and interact with students, staff, administration, faculty, parents, and community members in effective and appropriate ways.
REQUIRED QUALIFICATIONS:
1. Two years job-related work experience. Related education may substitute for some experience.
2. Experience in office management, budgeting, and/or event management.
3. High School Diploma or GED.
4. Finalist candidates must satisfactorily complete pre-employment background checks.
PREFERRED QUALIFICATIONS:
• Bachelor’s Degree.
• Work experience in a university setting.
• Experience with Google Apps for Education.
• Experience with and appreciation and understanding of the disciplines within SOAC. APPLICATION PROCEDURE:
Submit application, cover letter, resume, and three references online at: http://employment.plu.edu
School of Arts & Communications
NOTICE DATE: June 26, 2015
CLOSING DATE: When a sufficient number of qualified candidates have been identified. SALARY: Non-Exempt; $15.18 - $16.83 per hour, DOE + excellent benefits WORK SCHEDULE: FT; Monday - Friday, 7:30am – 4:30pm.
GENERAL DESCRIPTION:
This position provides support for the School of Arts and Communication (SOAC) with emphasis on managing office functions including: reception, liaison with administrative units on campus, supervision of student workers, database management, office information/community relations, and scheduling. Work with faculty, students, co-curricular programs and the Office of the Dean to ensure efficient coordination across SOAC. Reports to the Assistant to the Dean.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
• Manage front desk area including screening, directing, expediting: phone calls for multiple office lines; emails; all SOAC office visitors; and mail.
• Provide administrative support: schedule appointments; track travel spending allocations; assist with purchase orders, requisitions, transfers, event planning and other duties as needed.
• Track faculty professional development and review/assessment schedules.
• Update and maintain SOAC faculty student-evaluation semester and annual summaries database.
• Maintain confidential faculty files. Manage record retention and archiving of all SOAC files.
• Track and assist with reconciliation of SOAC departmental operating budgets.
• Process/reconcile credit cards, pre-travel requests, travel vouchers, employee expenses, cash vouchers, check requests, deposits and other transactions with the Business Office.
• Manage purchasing of supplies. Manage equipment, facility, and computing work orders.
• Submit access requests for staff/students for keys or class admit to building and classrooms.
• Assist with the planning and coordination of events within and across SOAC departments.
• Assist with SOAC liaison duties among the University’s administrative units.
• Hire, train and supervise student office workers as needed.
• Serve as one of three cross-trained Emergency Building Coordinators for Ingram Hall, as required.
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge about universities and their functions.
Proven ability to work in fast-paced, complex environment involving many competing interests.
Excellent communication abilities, both written and oral.
Must possess appropriate sense of discretion and be able to manage conflict effectively.
Must be accurate, attentive to detail, and able to prioritize effectively.
Must have exceptional grammar, spelling and punctuation skills.
Must be able to use Microsoft Office suite, including Excel, and the internet effectively.
Must be able to maintain confidentiality and interact with students, staff, administration, faculty, parents, and community members in effective and appropriate ways.
REQUIRED QUALIFICATIONS:
1. Two years job-related work experience. Related education may substitute for some experience.
2. Experience in office management, budgeting, and/or event management.
3. High School Diploma or GED.
4. Finalist candidates must satisfactorily complete pre-employment background checks.
PREFERRED QUALIFICATIONS:
• Bachelor’s Degree.
• Work experience in a university setting.
• Experience with Google Apps for Education.
• Experience with and appreciation and understanding of the disciplines within SOAC. APPLICATION PROCEDURE:
Submit application, cover letter, resume, and three references online at: http://employment.plu.edu
