Tuesday, August 25, 2015

State of Washington - Dept. of Revenue - Administrative Assistant 4 (08135)

SALARY: $3,155.00 - $4,134.00 Monthly
OPENING DATE: 08/19/15
CLOSING DATE: Continuous
Do you enjoy pulling all the pieces together? Reporting to the Project Director, you will provide a wide range of administrative support to facilitate the successful completion of project deliverables associated with a multi-year, multi-million dollar enterprise project.
Each year the Department of Revenue (DOR) collects tax payments of over $19 billion, processes over 515,000 business license applications and renewals, and conducts millions of online transactions. The Department currently depends on legacy systems for its mission-critical tax and business licensing processes. Over the next three years, DOR is entering a $70 million project – the Tax and Licensing Systems Replacement (TLSR) – to implement a new Commercial Off–the-Shelf (COTS) solution to replace DOR’s aging computer systems.
**This is a project position with an anticipated duration of three years.**
To achieve the highest level of voluntary compliance and customer service through collaboration and innovation.
To fairly and efficiently collect revenues and administer programs to fund public services, and advocate sound tax policy.
Deliver Customer-focused services
Simple and efficient collection of taxes and program administration
Develop, retain and value a high-quality diverse workforce
Promote correct and timely reporting and payment of taxes
Fair and consistent tax policy administration
Click here to find out more about Department of Revenue
This recruitment is open until filled. It will be to the applicant’s advantage to submit application materials by August 30, 2015. The hiring authority reserves the right to make a hiring decision at any time.
You’ll be challenged to:
· Provide administrative and logistical support for a wide variety of time-driven activities related to the TLSR project deliverables and the success of the project.
· Communicate on behalf of the Project Director regarding project resources, meetings, and project communications.
· Manage and track detailed budget information to manage contractor invoices.
· Manage project resources and workflow.
· Coordinate calendars, rooms, and other logistics associated with project deliverables.
· Prepare and maintain complex reports and business correspondence.
· Coordinate and process personnel actions.
Successful applicants will possess:
· Four years of progressive experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education will substitute year for year for experience.
· Proficiency in the use of MS Office products (Outlook, Word, Excel, Visio, Project, SharePoint)
· Skills to effectively organize multiple assignments, often involving competing priorities, and to produce work products that are accurate, thorough, and on time.
· Demonstrated ability to write and communicate effectively, including proofreading.
· Skills to work in a fast-paced, stressful environment that is schedule-driven.
Preferred applicants will possess:
· Experience working in a Washington State agency, ideally with the Department of Revenue.
· Experience as an Administrative Assistant.
· The ability to anticipate upcoming needs and proactively work to develop strategies and
How to Apply
To be considered for this opportunity, complete an online application with the materials listed below:
1. Go to www.careers.wa.gov.
2. Click the “Look For Jobs” button.
3. Check the “Dept. of Revenue” box in the Department section.
4. Click the “Apply Search” button.
5. Click “Administrative Assistant 4 (08135)”.
6. Click the “Apply” button.
7. Follow the online application instructions to complete the online application & attach:
· Letter of interest, describing how you meet the specific qualifications for the position
· Resume, detailing experience and education
· At least three professional references with current telephone numbers
8. Complete the supplemental questionnaire.
Email Jobs@dor.wa.gov or call (360) 704-5725.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. This job announcement may be used to fill multiple vacancies. Application assessment will be ongoing and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant’s advantage to apply as early as possible.
We’re looking for evidence that you have the skills, experience, and abilities indicated in this announcement. Information you provide will be used for deciding who'll be selected for the next step in our process.
Prior to any new appointment into the Department of Revenue, a background check will be conducted.
The Washington State Department of Revenue is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and
gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.