Wednesday, September 16, 2015

Department of Ecology - Purchasing Specialist (Procurement & Supply Support Specialist 2)

The Department of Ecology is Hiring!
Purchasing Specialist (Procurement & Supply Support Specialist 2)
$2,334.00 - $3,008.00 Monthly
$28,008.00 - $36,096.00 Annually

Initial Screening: 9/25/15

Keeping Washington Clean and Evergreen
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit.

The Environmental Assessment Program (EAP) program within the Department of Ecology is looking to fill a Purchasing Specialist (Procurement & Supply Support Specialist 2) position. This position is located in our Headquarters Building in Lacey, WA. This is a part-time position, working M-F, five hours per day.
This is a great opportunity to take your purchasing and inventory control experience and work for an agency that is dedicated to protecting, preserving and enhancing the environment within the State of Washington.  This position is responsible for all aspects of purchasing for the Environmental Assessment Program’s headquarters office. The position also maintains the program’s equipment inventory tracking database, and provides backup timekeeping and administrative support for the program.

We are looking for candidates who are detail oriented, ultra organized, reliable and flexible, possess strong written and verbal communication skills and who are dedicated to providing excellent customer service.

As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on TwitterFacebookInstagram or our blog.

To learn more about our agency, please visit our website at

Local efforts... Diverse people... Statewide impacts

The Environmental Assessment Program provides a range of scientific, monitoring, laboratory, and quality assurance services. Its mission is to measure and assess environmental conditions in Washington State.

Some of the key work activities for the Purchasing Specialist (Procurement & Supply Support Specialist 2) are

Provides purchasing support and training for EAP staff.
  • Receives purchase requests and checks them for completeness and accuracy according to agency purchasing policies. 
  • Coordinates with fiscal and warehouse staff as needed. Maintains purchasing data using the agency Purchase Tracking System.
  • Receives incoming orders, checks for completeness, and distributes to requester. 
  • Processes receiving paperwork, signs to approve payment, and forwards to fiscal.
  • Contacts vendors regarding damaged items or incomplete orders.
  • Coordinates return orders to vendor with warehouse staff.
  • Maintains current contract information and catalogs for staff to assist them in ordering. 
  • Generates purchasing reports on request.
  • Maintains office supplies for the program.
Serves as program lead on purchased service contracts.
  • Works with program staff to post required documents to the GA-WEBS (Washington Electronic Business Solution) system to advertise bid solicitation requests.
  • Monitors bidding process, works with staff to determine the lowest bidder, and notifies bidders of results. Maintains bid solicitation records for 7 years.

Leads the EAP equipment inventory project. 
  • Maintains EAP’s equipment inventory tracking database.
  • Inputs new equipment purchases into the system and tags items accordingly. 
  • Deletes surplus or lost equipment from the inventory.
  • Trains staff on using the database.
  • Audits the inventory every two years.

Serves as Move Coordinator for EAP.
  • Coordinates staff service requests/updates including EPIC database, InfoCentre Service Requests, and Telecommunications Service Requests, assesses needs and ensures adequate space, furniture, equipment, and office supplies for new/moved staff, initiates move checklists quickly and ensures completion of move checklists within 2 weeks of initiation.
Provides assistance and back up for the Program Manager’s Assistant.
  • Provides back up for the Forms & Records Analyst and Secretary Senior administrative staff at the Lacey headquarters office if needed.

This position is open until filled, with an initial screening on September 25, 2015. In order to be considered for the initial screening, please submit an application on or before September 24, 2015. The agency reserves the right to make an appointment any time after the initial screening date.

Required Qualifications:
High school graduation or GED AND two years of experience in inventory control, purchasing, or equivalent.

Desired Qualifications:
One year of college course work is desired.

Morgan Gilchrist
Human Resource Consultant
Department of Ecology
(360) 407-6983