CITY OF BREMERTON invites applications for the position of:
ACCOUNTING ASSISTANT 11
BREMERTON SALARY:
$20.23 - $23.71 Hourly
OPENING DATE: 05/19/15 CLOSING DATE: 06/03/15 05:00 PM GENERAL FUNCTION:
Under general supervision, employees exercise increasing level of judgment and discretion in the completion of a variety of skilled bookkeeping tasks according to established bookkeeping and accounting principles and procedures. Maintains accounts and prepares financial reports for the city payroll, accounts payable, utility billings, construction projects, bonds, and/or other city functions.
Responsible for the initial customer service contact for a department.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Note — this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.)
Maintains accounts by coding, processing and posting payables, and receivables. Identifies discrepancies in account numbers based on knowledge of the BARS accounting system. Assigns and processes accounts based on documentation, invoices, and/or statements. Reviews financial records for accuracy, and posts and reconciles journals, ledgers, and logs on a daily or periodic basis.
Accumulates and classifies data from varied sources to make summary reports as required; analyzes by
determining variances and similarities. Verifies completed summaries against source documents which may Involve statistical tabulations and calculations in accordance with established formulas, equations,
and technical data.
Identifies inventory items from vouchers and invoices, processes inventory forms, edits, and reconciles inventory reports on a monthly basis. Establishes, maintains, and revises the filing system, determines
the appropriate file category, and logs and files all records.
Types and edits correspondence, reports, and statistical information using a typewriter or word processing software. Responds to a variety of departmental and public requests for information when authorized or refers such requests to an appropriate individual for response.
Assists in developing procedures and reporting formats to establish or improve specific accounting processes.
Receives a variety of revenues and inputs into the city's computerized receipting system. Consolidates all receipting stations. Prepares reports and daily bank deposit. Balances daily cash against receipts.
Directs and assists customers in person and on the telephone.
Interfaces with city's general ledger system.
Assists with department development of City policies and procedures regarding revenue collection.
Processes refunds, Non-Sumcient Funds checks, and Automatic Clearing House rejects by preparing and gathering documentation and information to forward to the Treasurer to enable them to issue refund checks and determine payback time and charging of fees on checks.
Coordinates the collection and posting revenue information and deposits. Receipts Utility Billing
payments and assists customers with changes to or explanation of their
unts. Makes arrangements
to pay bills in a timely manner suggesting holds, promissory notes and assistance from social agencies, and processes all changes in conjunäion with the arrangements.
Other Duties
- Regular attendance is an essential requirement
- Performs related work as assigned and/or required
QUALIFYING EDUCATION AND EXPERIENCE (MINIMUM REQUIREMENTS):
Any combination of education and experience equivalent to a High school diploma or G.E.D. and one (I) year in college or technical school courses in accounting/bookkeeping or business AND two (2) years of bookkeeping experience and computer applications.
Two years of general ledger experience in a municipal accounting position can substitute for college or technical school courses in accounting/bookkeeping or business courses.
Washington State Driver's license is required.
Knowledge of:
• Generally Accepted Accounting Procedures and Washington State prescribed chart of accounts
(BARS).
• Computer Programs such as MS Word, MS Excel, Access.
• Standard Office Procedures.
• Basic knowledge of the written English language.
Skill in:
• Application of bookkeeping and fundamental accounting principles to the keeping of account records and the preparation of financial reports. Ability to:
• Communicate effectively oral and written instructions.
• Cash Handling and Computerized receipting systems.
• Operate standard office equipment and MS Offce programs.
• Make arithmetic calculations rapidly and accurately.
• Exercise independent judgment in identifying and responding to related issues.
• Establish and maintain effective working relationships with employees, Citizens, and other agencies.
• Develop recommendations to improve routines and procedures in area of assignment.
EXAMINATION PROCESS:
Applicants can apply on-line at http://www.ci.bremerton.wa.us/display.php?idz221, or application packets may be obtained from the Human Resources Department, Cobweb, or by calling (360) 473-5241. Required Application materials: City application and personal résumé are required. Incomplete application packets will not be considered. Required application materials must be returned to the Human Resources Office by 5:00 p.m. on the dosing date. The City of Bremerton is NOT responsible for errors of any kind with faxed or e-mailed application packets. Original signature is required on
application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training.
Appraisal of Experience and Education/Training: Application packets will be evaluated on the basis of information provided. Applicant's education, training, and experience will be assessed. The passing score is 70%. The top qualifying candidates will be invited to participate further in the
examination process. Meeting or exceeding qualifications does not guarantee the applicant will be invited to participate in the oral examination process.
Placement on the eligibility list is determined by weighted examination scores as follows:
Appraisal of application packet regarding Experience and Education/Training -passing Score 70% - Weight 40%
Oral Examination - Passing Score 70% - Weight 60%
Applicants must achieve a score of 70% or better on each portion of the exam in order to be placed on the hiring list.
EMPLOYEE UNIT: Successful applicants will be required to join Teamster's Local 589 and pay union dues.
APPLICANTS SELECTED FOR HIRE MUST SUCCESSFULLY PASS A BACKGROUND CHECK AND SUBMIT A CURRENT DRIVER'S ABSTRACT.
Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions.
Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589.
Civil Service: The classification is excluded from the City's Civil Service System.
Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Human Resources Policies.
NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodation for the hiring process must advise Human Resources no later than one (I) week prior
to the scheduled appointment so that appropriate arrangements can be made. (360) 473-5347.
This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change.
The City of Bremerton is proud to be an Equal Opportunity Employer
Committed to a Diverse Workforce
APPLICATIONS MAY BE FILED ONLINE AT: http: //www.ci.bremerton.wa.us
345 6th stræt, Suite 600
Bremerton, WA 98337 360-473-5347 hu rces@ci.bremerton.wa.us
ACCOUNTING ASSISTANT 11
BREMERTON SALARY:
$20.23 - $23.71 Hourly
OPENING DATE: 05/19/15 CLOSING DATE: 06/03/15 05:00 PM GENERAL FUNCTION:
Under general supervision, employees exercise increasing level of judgment and discretion in the completion of a variety of skilled bookkeeping tasks according to established bookkeeping and accounting principles and procedures. Maintains accounts and prepares financial reports for the city payroll, accounts payable, utility billings, construction projects, bonds, and/or other city functions.
Responsible for the initial customer service contact for a department.
REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Note — this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.)
Maintains accounts by coding, processing and posting payables, and receivables. Identifies discrepancies in account numbers based on knowledge of the BARS accounting system. Assigns and processes accounts based on documentation, invoices, and/or statements. Reviews financial records for accuracy, and posts and reconciles journals, ledgers, and logs on a daily or periodic basis.
Accumulates and classifies data from varied sources to make summary reports as required; analyzes by
determining variances and similarities. Verifies completed summaries against source documents which may Involve statistical tabulations and calculations in accordance with established formulas, equations,
and technical data.
Identifies inventory items from vouchers and invoices, processes inventory forms, edits, and reconciles inventory reports on a monthly basis. Establishes, maintains, and revises the filing system, determines
the appropriate file category, and logs and files all records.
Types and edits correspondence, reports, and statistical information using a typewriter or word processing software. Responds to a variety of departmental and public requests for information when authorized or refers such requests to an appropriate individual for response.
Assists in developing procedures and reporting formats to establish or improve specific accounting processes.
Receives a variety of revenues and inputs into the city's computerized receipting system. Consolidates all receipting stations. Prepares reports and daily bank deposit. Balances daily cash against receipts.
Directs and assists customers in person and on the telephone.
Interfaces with city's general ledger system.
Assists with department development of City policies and procedures regarding revenue collection.
Processes refunds, Non-Sumcient Funds checks, and Automatic Clearing House rejects by preparing and gathering documentation and information to forward to the Treasurer to enable them to issue refund checks and determine payback time and charging of fees on checks.
Coordinates the collection and posting revenue information and deposits. Receipts Utility Billing
payments and assists customers with changes to or explanation of their
unts. Makes arrangements
to pay bills in a timely manner suggesting holds, promissory notes and assistance from social agencies, and processes all changes in conjunäion with the arrangements.
Other Duties
- Regular attendance is an essential requirement
- Performs related work as assigned and/or required
QUALIFYING EDUCATION AND EXPERIENCE (MINIMUM REQUIREMENTS):
Any combination of education and experience equivalent to a High school diploma or G.E.D. and one (I) year in college or technical school courses in accounting/bookkeeping or business AND two (2) years of bookkeeping experience and computer applications.
Two years of general ledger experience in a municipal accounting position can substitute for college or technical school courses in accounting/bookkeeping or business courses.
Washington State Driver's license is required.
Knowledge of:
• Generally Accepted Accounting Procedures and Washington State prescribed chart of accounts
(BARS).
• Computer Programs such as MS Word, MS Excel, Access.
• Standard Office Procedures.
• Basic knowledge of the written English language.
Skill in:
• Application of bookkeeping and fundamental accounting principles to the keeping of account records and the preparation of financial reports. Ability to:
• Communicate effectively oral and written instructions.
• Cash Handling and Computerized receipting systems.
• Operate standard office equipment and MS Offce programs.
• Make arithmetic calculations rapidly and accurately.
• Exercise independent judgment in identifying and responding to related issues.
• Establish and maintain effective working relationships with employees, Citizens, and other agencies.
• Develop recommendations to improve routines and procedures in area of assignment.
EXAMINATION PROCESS:
Applicants can apply on-line at http://www.ci.bremerton.wa.us/display.php?idz221, or application packets may be obtained from the Human Resources Department, Cobweb, or by calling (360) 473-5241. Required Application materials: City application and personal résumé are required. Incomplete application packets will not be considered. Required application materials must be returned to the Human Resources Office by 5:00 p.m. on the dosing date. The City of Bremerton is NOT responsible for errors of any kind with faxed or e-mailed application packets. Original signature is required on
application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training.
Appraisal of Experience and Education/Training: Application packets will be evaluated on the basis of information provided. Applicant's education, training, and experience will be assessed. The passing score is 70%. The top qualifying candidates will be invited to participate further in the
examination process. Meeting or exceeding qualifications does not guarantee the applicant will be invited to participate in the oral examination process.
Placement on the eligibility list is determined by weighted examination scores as follows:
Appraisal of application packet regarding Experience and Education/Training -passing Score 70% - Weight 40%
Oral Examination - Passing Score 70% - Weight 60%
Applicants must achieve a score of 70% or better on each portion of the exam in order to be placed on the hiring list.
EMPLOYEE UNIT: Successful applicants will be required to join Teamster's Local 589 and pay union dues.
APPLICANTS SELECTED FOR HIRE MUST SUCCESSFULLY PASS A BACKGROUND CHECK AND SUBMIT A CURRENT DRIVER'S ABSTRACT.
Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions.
Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589.
Civil Service: The classification is excluded from the City's Civil Service System.
Appointment and Removal Authority: The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Human Resources Policies.
NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodation for the hiring process must advise Human Resources no later than one (I) week prior
to the scheduled appointment so that appropriate arrangements can be made. (360) 473-5347.
This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change.
The City of Bremerton is proud to be an Equal Opportunity Employer
Committed to a Diverse Workforce
APPLICATIONS MAY BE FILED ONLINE AT: http: //www.ci.bremerton.wa.us
345 6th stræt, Suite 600
Bremerton, WA 98337 360-473-5347 hu rces@ci.bremerton.wa.us
