Friday, August 21, 2015

Program Assistant - International Data - Green River Community College

Job Title:Program Assistant - International Data
Closing Date/Time:Sun. 08/23/15 11:59 PM Pacific Time
Salary:$2,278.00 - $2,941.00 Monthly
Job Type:Classified Full Time
Location:Main Campus - 12401 SE 320th Street Auburn, Washington
Department:International Programs and Extended Learning

Position Summary:

The International Programs & Extended Learning office at Green River College serves approximately 1700 international students from more than 50 different countries.  The majority of these students are enrolled in academic classes with the intent to transfer and pursue four-year degrees.  

The Program Assistant - International Data 
helps maintain the marketing and operations support data used by the International Programs & Extended Learning department.  

Position Responsibilities:

  • Execute daily data flow routines between IPEL departmental databases.  Trouble-shoot any issues and report to Data Manager
  • Execute quarterly SEVIS batch registration
  • Monitor students who drop below 12 credits during the quarter; notify student and advisor and assist with other SEVIS status monitoring procedures
  • Act as DSO with U.S. Immigrations to assist with SEVIS reporting, data entry
  • Monitor SEVIS Alert lists, research details and notify advisors, marketers and students as appropriate.
  • Assist with gathering required data for SEVIS recertification.
  • Assist marketing by adding newly approved agencies to ISMS and linking them to Salesforce
  • Support IP Subject Matter Expert for ctcLink project with monitoring and implementing necessary changes and training of staff
  • Assist with notification of incoming and current students of changes implemented as a result of ctcLink (SID change, single name format change)
  • Create written procedures for ctcLink implementation and other processes as directed 
  • Monitor online orientation registration activity and run reports for International Activities Manager
  • Update Performance Indices reports and other reports as requested
  • Assist with printing and assembling of orientation name tags and file labels

  • High school diploma or equivalent AND two years of full-time clerical experience OR equivalent education/experience
  • Proficient in Microsoft Suite
  • Excellent interpersonal skills, with demonstrated ability to work cooperatively and strategically with all levels of professional, technical and administrative staff in a team effort
  • Ability to independently prioritize and multi-task numerous projects with demonstrated time management proficiency skills
  • Demonstrated attention to detail with a high degree of accuracy
  • Demonstrated ability to work independently as well as collaborate and work effectively as part of a team
  • Demonstrated ability to maintain positive working relationships with and provide service to individuals from diverse socioeconomic, cultural, disability, and ethnic backgrounds.
  • Ability to maintain a high level of confidentiality


  • Familiarity with the main marketing databases used by International Programs& Extended Learning: MS Access, Salesforce CRM, and SEVIS (Student/Exchange Visitor Information System)
  • Familiarity with higher education environment
  • Experience working in a fast paced environment 

More than Just a Paycheck!Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement and dental plans through the Public Employee Benefit Board, and most classified staff members will participate in either WA state’s PERS 2 or PERS 3 retirement programs. Other benefits include sick and vacation leave, staff training, paid holidays, and the opportunity to participate in the tuition-waiver program. We also offer a convenient daycare and on-campus fitness center.
Health Benefits: 
Medical, dental, life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board.
Supplemental Info:

To be considered for this position you must complete and submit the following along with your completed online application:
  • Detailed cover letter addressing minimum and preferred qualifications 
  • Resume
  • Supplemental questions from tab at top of page 
A union shop agreement exists for this position which requires membership in the Washington Federation of State Employees within 30 days of hire.
At this time, Green River College is not sponsoring for H1-B Visas.
All offers of employment are subject to background checks.
Green River College is a tobacco free campus. For more information on the tobacco policy, please visit the following link:
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report

The Green River College 2013 - 2014 Annual Security and Fire Safety Report is provided to students, faculty, staff, and the public as part of the College's commitment to safety and security on campus, and in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.
The 2013-2014 Annual Security and fire Safety Report for Green River College is now available online at: 

EQUAL OPPORTUNITY EMPLOYER:  Green River College is a committed equal opportunity employer and educator and operates under an affirmative action policy.  The college is committed to meeting its diversity needs.  We strongly encourage all qualified applicants, ESPECIALLY ETHNIC AND RACIAL MINORITIES, WOMEN, PERSONS OF DISABILITY, PERSONS OVER THE AGE OF 40, AND VIETNAM-ERA VETERANS to apply.  It is the responsibility of applicants selected for interview to notify the college of any accommodations required as a result of a disability covered under the Americans with Disabilities Act.
Green River College does not discriminate on the basis of race, creed, color, national origin, sex, sexual orientation, age, marital status, religion, disability, genetic information or on any other unlawful basis. The college is committed to preventing and stopping discrimination, including harassment of any kind and any associated retaliatory behavior.