State of Washington Dept. of Veterans Affairs invites applications for the position of:
Administrative Assistant 3 (B712)
SALARY: $2,676.00 - $3,478.00 Monthly
OPENING DATE: 08/07/15
CLOSING DATE: 08/14/15 11:59 PM
DESCRIPTION:
The Washington State Department of Veterans Affairs is pleased to announce the recruitment for an Administrative Assistant 3 at the Washington Veterans Home, located in Orting.
The Washington State Department of Veterans Affairs (WDVA) is comprised of more than 800 dedicated staff who strives to fulfill WDVA's mission of "Serving Those Who Served." To achieve this mission, WDVA provides critical services to veterans and their families, both in the community and among three veterans’ homes within the State of Washington. WDVA is a national leader in the quality of and advocacy for veterans claims submitted to the U.S. Department of Veterans Affairs, reaching out to Washington's more than 600,000 veterans.
WDVA operates three veterans’ homes in Port Orchard, Orting, and Spokane, providing Medicare and Medicaid nursing care for honorably discharged veterans, to include, in some instances, their spouses, widow(er) s, or gold star parents. For more information, visit our website at www.dva.wa.gov.
DUTIES:
The Administrative Assistant 3 will ensure the payroll/timekeeping process is completed accurately and timely. Compare leave slips and overtime slips to employee time-sheet to ensure accuracy, signature and correctly dated. Reviews and confirms that all vacation, sick leave, and other absences are recorded and checks for eligibility , confirming that employee(s) have leave available to use and that proper leave is being used. Contacts employees and supervisors regarding processing issues related to leave slips and time cards and coordinates to ensure timely processing.
Here’s some of what you will be doing:
Provide monthly reports from supervisors for their staffing needs.
Complete and maintain the annual posted vacation schedule for all nursing staff.
Track and trend vacation and leave accrual and use.
Answer questions from employees regarding leave balance time/work record, payroll and leave without pay. Compute leave balances each month and inform staff of maximum vacation hours, accumulation of compensatory time and time limits for usage.
Print and post permanent nursing care schedule on a monthly basis for floor planning and dailies for staffing.
Assist the Director of Nursing with maintaining adequate staffing levels. Participates in monitoring the nursing budget.
Provides direct support to the DNS in tracking and trending for overtime and on-call costs for FTE control purposes.
Performs administrative support duties and responsibilities.
QUALIFICATIONS:
Progressively responsible experience of general administrative work which includes clerical, bookkeeping and/or accounting work.
Good interpersonal and communication skills both verbal and written.
Strong organizational skills with attention to detail.
Good analytical and critical thinking skills.
Accountability –accepts responsibility for own work and that of subordinates.
Proficient computer skills with mastery of Microsoft Office, Word, Excel, and Access.
Understanding of budget concepts and practices.
Models WDVA vision, mission, and values.
Demonstrates experience and skills as a lead team player and supervisor.
Ability to understand and maintain the highest level of confidentiality at all times.
Special Requirements
Must pass a background check every two years
Annual TB testing
SUPPLEMENTAL INFORMATION:
*** In your letter of interest, please include in detail how you meet the required qualifications. In addition, please include any of the preferred qualifications that you meet. Applicants who fail to include this information may not move forward in the selection process. Initial screening will be based on information contained in your response to a supplemental questionnaire, as well as your application profile. Please be sure to respond fully and completely to the supplemental questionnaire and submit a completed application profile, a current resume, and three professional references including at least two supervisors in the supplemental question section when prompted. Comments such as “see attachments” or “on file” will be considered incomplete and may not be considered to move forward in the selection process.
NOTE: Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For questions about Veterans Preference, Please email us at recruiters@dva.wa.gov.
The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2204 or toll free (800) 562-0132 and select option 5. For questions about this recruitment, call (360)725 -2204. TTY users should first call 711 to access the Washington Relay Service.
Administrative Assistant 3 (B712)
SALARY: $2,676.00 - $3,478.00 Monthly
OPENING DATE: 08/07/15
CLOSING DATE: 08/14/15 11:59 PM
DESCRIPTION:
The Washington State Department of Veterans Affairs is pleased to announce the recruitment for an Administrative Assistant 3 at the Washington Veterans Home, located in Orting.
The Washington State Department of Veterans Affairs (WDVA) is comprised of more than 800 dedicated staff who strives to fulfill WDVA's mission of "Serving Those Who Served." To achieve this mission, WDVA provides critical services to veterans and their families, both in the community and among three veterans’ homes within the State of Washington. WDVA is a national leader in the quality of and advocacy for veterans claims submitted to the U.S. Department of Veterans Affairs, reaching out to Washington's more than 600,000 veterans.
WDVA operates three veterans’ homes in Port Orchard, Orting, and Spokane, providing Medicare and Medicaid nursing care for honorably discharged veterans, to include, in some instances, their spouses, widow(er) s, or gold star parents. For more information, visit our website at www.dva.wa.gov.
DUTIES:
The Administrative Assistant 3 will ensure the payroll/timekeeping process is completed accurately and timely. Compare leave slips and overtime slips to employee time-sheet to ensure accuracy, signature and correctly dated. Reviews and confirms that all vacation, sick leave, and other absences are recorded and checks for eligibility , confirming that employee(s) have leave available to use and that proper leave is being used. Contacts employees and supervisors regarding processing issues related to leave slips and time cards and coordinates to ensure timely processing.
Here’s some of what you will be doing:
Provide monthly reports from supervisors for their staffing needs.
Complete and maintain the annual posted vacation schedule for all nursing staff.
Track and trend vacation and leave accrual and use.
Answer questions from employees regarding leave balance time/work record, payroll and leave without pay. Compute leave balances each month and inform staff of maximum vacation hours, accumulation of compensatory time and time limits for usage.
Print and post permanent nursing care schedule on a monthly basis for floor planning and dailies for staffing.
Assist the Director of Nursing with maintaining adequate staffing levels. Participates in monitoring the nursing budget.
Provides direct support to the DNS in tracking and trending for overtime and on-call costs for FTE control purposes.
Performs administrative support duties and responsibilities.
QUALIFICATIONS:
Progressively responsible experience of general administrative work which includes clerical, bookkeeping and/or accounting work.
Good interpersonal and communication skills both verbal and written.
Strong organizational skills with attention to detail.
Good analytical and critical thinking skills.
Accountability –accepts responsibility for own work and that of subordinates.
Proficient computer skills with mastery of Microsoft Office, Word, Excel, and Access.
Understanding of budget concepts and practices.
Models WDVA vision, mission, and values.
Demonstrates experience and skills as a lead team player and supervisor.
Ability to understand and maintain the highest level of confidentiality at all times.
Special Requirements
Must pass a background check every two years
Annual TB testing
SUPPLEMENTAL INFORMATION:
*** In your letter of interest, please include in detail how you meet the required qualifications. In addition, please include any of the preferred qualifications that you meet. Applicants who fail to include this information may not move forward in the selection process. Initial screening will be based on information contained in your response to a supplemental questionnaire, as well as your application profile. Please be sure to respond fully and completely to the supplemental questionnaire and submit a completed application profile, a current resume, and three professional references including at least two supervisors in the supplemental question section when prompted. Comments such as “see attachments” or “on file” will be considered incomplete and may not be considered to move forward in the selection process.
NOTE: Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For questions about Veterans Preference, Please email us at recruiters@dva.wa.gov.
The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2204 or toll free (800) 562-0132 and select option 5. For questions about this recruitment, call (360)725 -2204. TTY users should first call 711 to access the Washington Relay Service.
