Department of Ecology - Forms & Records Analyst 1

The Department of Ecology is Hiring!

Forms and Records Analyst 1

$2,533.00 - $3,273.00 Monthly
$30,396.00 - $39,276.00 Annually

Initial Screening: September 24, 2015

Keeping Washington Clean and Evergreen Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, and believes in the fun factor, Ecology is a good fit. The Northwest Regional Office (NWRO) in Bellevue, WA has a Forms and Records Analyst 1 position open. This position assists in the management of the agency records management system to ensure compliance with State records management statutes. This position also assists in fulfilling public disclosure requests by researching requests, preparing records for review, and providing copies to other agencies and the public. This support ensures that records are available and up-to-date for staff and the public. We are looking for applicants who are organized and detail oriented, have strong written and verbal communication skills, are customer service oriented and enjoy working in a busy environment. As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability. Maybe you’ve seen some of our recent stories on Twitter, Facebook, Instagram or our blog. To learn more about our agency, please visit our website at www.ecy.wa.gov. Local efforts... Diverse people... Statewide impacts

The Department of Ecology's Northwest Regional Office (NWRO) provides core environmental and natural resources services to 7 northern interior counties in Western Washington. The office is one of four Regional Offices and serves as the base of operations for approximately 200 staff from multiple environmental programs. From this location, Ecology delivers a full spectrum of environmental services including air and water quality protection, water rights administration, toxic site cleanup, hazardous chemicals oversight, shorelines and wetlands protection, spill response, waste management, and environmental monitoring. This position supports the mission by serving as one of four members of the Central Records Unit at the Northwest Regional Office assisting in the management of the agency records management system to ensure compliance with State records management statutes. This position also assists in fulfilling public disclosure requests by researching requests, preparing records for review, and providing copies to other agencies and the public. This support ensures that records are available and up-to-date for staff and the public. Public Disclosure: Under the supervision of the Forms and Records Analyst 3 this position assists with the following: Receipt of requests for agency records via telephone, email, fax, written correspondence or walk-in. Searching the Public Disclosure Tracking System to ensure the request has not been received and entered into the system by the agency Public Disclosure Officer or another program/region. Accurately entering the request into the Public Disclosure Tracking System. Ensuring the request is clear, contacting the requester to ask for clarification if necessary. Searching Facility/Site, CRIIS and FileTrail databases to see if other agency programs may need to be notified and to see if we may have responsive records. Determining estimated time it will take to respond to the request. Searching additional databases to locate records and work with staff to provide their electronic records to the requester. Making copies, scanning documents or creating a duplicate electronic file for the requester. Estimating copy fees. Making appointments, pulling records and explaining the review process to requesters when they arrive for their appointment. Preparing any invoice necessary following the fiscal policies. Records Management: Under the supervision of the Forms and Records Analyst 3, this position assists with the following: Creating new files and entering the data into the FileTrail bar code system database. Filing hard copy materials brought in by staff alphabetically and numerically on shelves within the Central Records Unit. Maintenance of the file checkout barcode system. Archiving records in accordance with the retention schedule following procedures for entering data into the CRIIS system. This position will remain open until filled. The initial screening will be September 24, 2015. In order to be considered for the initial screening, please submit an application on or before September 23, 2015. The agency reserves the right to make an appointment any time after the initial screening date.

Required Qualifications: An Associate’s degree in business administration, accounting, industrial engineering, or a related field. OR A high school diploma or equivalent AND two years of experience in forms and/or records management. Desirable Qualifications: Twelve months of experience managing records and responding to public disclosure requests within a state agency or local government. Special Requirements/Conditions of Employment: Must have a valid driver's license. For immediate consideration, please apply online at: http://agency.governmentjobs.com/washington/default.cfm?action=viewJob&jobID=1239830

Morgan Gilchrist

Human Resource Consultant

Department of Ecology

(360) 407-6983

mogi461@ecy.wa.gov