Thursday, October 1, 2015

Street/Vegetation Division Manager (City of Auburn)

invites applications for the position of: 
Street/Vegetation Division Manager 

HUMAN RESOURCES: 253-931-3040 
JOBLINE: 253-931-3077 
TTY: 253-288-3139 

An Equal Opportunity Employer 

Monthly $6,653.48 - $8,178.68 | Annually $79,841.76 - $98,144.16
OPENING DATE: 09/29/15
CLOSING DATE: 10/06/15 11:59 PM
POSITION DETAILS: This position performs management and technical work with the responsibility for directing and operating the maintenance and repair of the City's streets, sidewalks, street lighting facilities, and vegetation management associated with right-of-ways and storm drainage ditches/ponds.

*Assures the integrity and operation of the system on a continuous 24-hour basis; assures that the off duty response resources are adequate to keep the system operational and to meet the City’s level of service needs.

*Coordinates with other division managers/supervisors to ensure that continuous off duty coverage of the systems are maintained and that a coordinated response to restore any service interruption is secured; backs up other M&O managers during absences.

*Assigns, schedules, supervises, inspects, and ensures efficient, effective, and quality work of the support staff engaged in the maintenance and repair of the City’s streets, right-of-ways, and sidewalks systems. Duties include, but are not limited to, pavement maintenance, pothole repair, alley maintenance, signs and markings, sidewalk repair and cleaning, upkeep and repair of street lighting, street sweeping, abatement of noxious plants, and vegetation maintenance of right-of-ways and street sweeping, storm drainage ditches/ponds vegetation, and verifying material and quality of work.

*Provides technical advice, trains, and performs evaluations of assigned employees; may be required to train employees outside of assigned division; in conjunction with others, makes decision to hire, promote, discipline, and/or terminate employment of assigned staff; and resolves employee complaints.

*Resolves workflow issues and conflicts; evaluates current practices and implements improved work methods and procedures, in conjunction with the Assistant Director of Public Works Services, to make more efficient use of staff and employees.

*May serve as a member of the management collective bargaining team.

*Collects data, generates reports, and implements activities in support of the street, sidewalk, and vegetation programs including developing and implementing preventative maintenance programs.

*Recommends and implements long- and short-range maintenance and preventive maintenance programs; maintains a comprehensive “Activity Status List” of current and planned projects/jobs with dates of completion and current status; utilizes and promotes the use of facility management software.

*Investigates and responds to citizen inquiries or complaints within policy limits; responds promptly and effectively to emergency trouble calls; effectively communicates with the public regarding street, sidewalk, and vegetation maintenance and repair issues; may represent the street/vegetation division at meetings with public officials, other agencies, contractors, vendors, and/or citizen information meetings, as directed

*Maintains knowledge of proper operation and maintenance of equipment used in transportation maintenance, repair, and construction. Equipment includes, but is not limited to, a front-end loader, backhoe, dump truck, chainsaw, pipe saw, bucket truck, street sweepers, vegetation equipment, etc.

*Maintains knowledge of appropriate techniques and standards used in maintaining, repairing, and street, sidewalks, street lighting and vegetation management.

*Maintains current working knowledge of the physical layout of the City’s transportation and lighting systems including, but not limited to, an understanding of right-of-way, easements, and property rights; coordinates the development of accurate system maps with other departments.

*Interprets and uses drawings, standards, specification, schematics, and plans; may estimate labor or material costs from drawings or work plans. Reviews plans, specifications, schematics, and standards for maintenance considerations

*Maintains accurate and comprehensive records; prepares reports determined to be needed for complete system management to ensure the storm drainage system meets state and federal standards; ensures accurate maintenance and work records are kept by employees; compiles information on fieldwork for office records.

*Produces written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar. Effectively communicates verbally.

*Assists with the coordination of transportation and lighting projects with contractors; state, county and city agencies; organizations and the general public as necessary; coordinates with other supervisors to schedule commonly used equipment.

*Deals effectively and courteously with the public and other City departments, coworkers, and contractors; effectively communicates verbally and in writing with customers and the public in one-to-one settings, group settings, and by telephone

*Serves as an information resource and technical advisor on difficult or sensitive areas in staff development.

*Develops a portion of the annual budget for the transportation, street lighting, and vegetation programs; compiles and prepares data for preparation of the annual budget. Monitors and controls budget expenditures; ensures purchases of maintenance and repair supplies and equipment is within budget; maintains inventory control; and maintains a detailed accounting of personnel, material, and equipment costs.

*Administers and reviews emergency response for the incumbent’s assigned division.

*Ensures WISHA, OSHA, and other applicable safety regulations are followed within the division; ensures regularly scheduled safety meetings; reviews operations to identify and remove potential safety hazards; ensures all safety equipment is available and in good condition; ensures employees are knowledgeable of safety regulations, wear correct safety equipment, and practice safety procedures while working.

*Drives motor vehicles in performance of job functions requiring a current and valid driver’s license. May be required to perform all tasks and operate all equipment related to division operations.

*Ability to work evenings and weekends, as necessary.

*Regular, reliable, and punctual attendance.

*Due to internal and external customer service needs, the incumbent must be able to work a full-time schedule, onsite (appropriate City worksites).

*Shows initiative in performing job functions.

*Performs related work as required. May participate in contract negotiations

* = Primary function.

MINIMUM QUALIFICATIONS: Graduation from high school, or equivalent, and five (5) years of related field experience in the construction, maintenance, and repair of streets, sidewalks, street lighting systems, and vegetation management. Municipal experience with basic knowledge of signs and markings according to the Manual on Uniform Traffic Control Devices (MUTCD) is preferred. Two (2) years of work-related supervisory experience is required.

Valid state driver's license without impending loss at time of appointment.

Valid First Aid, CPR, and Flagger Certification or the ability to obtain these may be required within six (6) months of appointment.

Other certifications may be required.

ADDITIONAL INFORMATION The employee works both indoors in a clean, climate-controlled workspace and outdoors with exposure to the elements, sometimes to inclement weather. The employee visits job sites that require walking on uneven, rocky, or rough ground. The employee performs physical activities including, but not limited to, lifting, carrying, and moving heavy objects; repeated walking, bending, and stooping for long periods of time; occasionally required to stand and reach with arms and hands, climb, balance, kneel, crouch, or crawl. The employee may be required to lift and carry equipment or materials up to 50 pounds for short distances. The employee is required to sit, talk, and hear; frequently required to work and use hands to finger, feel, or handle writing utensils, computer, and office supplies which require repetitive arm, wrist, and hand movement; occasionally required to stand and reach with arms and hands. Specific vision abilities include close, distant, color, peripheral vision, depth perception, and the ability to adjust focus. The employee may be required to deal with irate or disgruntled individuals requiring the use of conflict management skills. The employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure, tact, patience, and courtesy at all times.

Street/Vegetation Division Manager Supplemental Questionnaire 

* 1. You will be evaluated against the posted minimum and preferred qualifications. Please be sure your general application clearly reflects the posted qualifications. In addition, applicants will be evaluated against the following position responsibilities. You need to address these areas to receive maximum credit for your experience and training. Do you have a high school diploma or equivalent?  ☐ Yes ☐ No

* 2. Please indicate your years of related field experience in the construction, maintenance, and repair of streets, sidewalks, street lighting systems, and vegetation management.
 Less than 5 years
☐  5 - 7 years
 8 or more years

* 3. Do you have municipal experience with basic knowledge of signs and markings according to the Manual on Uniform Traffic Control Devices (MUTCD)?
 Yes  No

4. If yes, please list employer where experience was gained and what year(s)?

* 5. Indicate your years of work related supervisory experience.
 ☐ Less than 2 years
 ☐ 2 - 3 years
 ☐ 4 - 5 years
 ☐ 6 or more years

* 6. Describe your municipal Street and Vegetation Management experience, including your experience supervising both union and unaffiliated employees.

* 7. Describe your experience developing and managing: a. Annual Budgets b. Annual Work Plans

* 8. Please describe successful methods you have used to set expectations and motivate staff in a positive way.

* Required Question