State of Washington Dept. of Enterprise Services invites applications for the position of:
Senior Business Manager WMS3 (03974)
SALARY: $6,250.00 - $7,500.00 Monthly
$75,000.00 - $90,000.00 Annually
OPENING DATE: 04/28/15
CLOSING DATE: 05/05/15 11:59 PM
DUTIES:
This position supports the Assistant Directors for the divisions of Facilities Planning and Management, Real Estate Services, and Engineering and Architectural Services by creating business processes to develop and maintain the fiscal health and business viability of program areas in these divisions. This position provides detailed budget and fiscal analysis and makes business recommendations that will affect the level of service received by the customers of the three (3) divisions.
Key duties and tasks include:
Business Planning and Development:
Develops business plans, financial models and tracking metrics to inform and guide decisions by the Division Assistant Director (AD), and program managers to ensure professionally and sustainably operated programs. Directs and provides support of the Divisions to ensure that quality, reasonable, and timely plans are produced. Monitors and compiles monthly data as to objectives achieved and changes to the plans.
Leads the effort to review rates and financial positions to ensure that rates cover the cost of providing service. When they do not, partners with Budget Analyst and recommend revisions to rates and/or methodology.
Leads the effort for the development of the operating budgets for all three divisions. Ensures quality and completeness of Decision packages. Creates business models to determine the fiscal viability of new proposals.
Works collaboratively with the FMP AD and Asset Management Program Manager in the development of the capital budget for DES owned buildings. Ensures quality and completeness of C2s, C100s, and all ancillary capital budget items, deferred backlog plans, and draft Capital budget narrative.
Works with the Real Estate Services AD to develop and update fee structure and coordinates the relevant proposals to work environment.
Implements and monitors Capital Budget and recommends adjustments to Managers and works with Budget Office for submission to Office of Financial Management (OFM) example, draft letters for transfers etc., Develops and monitors performance metrics and supporting data to ensure objectives are met and make recommendations for correction as necessary.
Develops reports and business systems to connect operating activities to financial data. Reviews data on a monthly basis to ensure that data used to develop financial information and operating information is recorded correctly and transferred to Financial Systems correctly. Instills processes to ensure that data is correct; educating managers, supervisors, and staff. Develops exception reports to manage quality of data.
Assists Divisions with developing meaningful Metrics. Reports data to Budget Analyst on monthly basis.
Develops and updates business line proformas. Updates proformas for decision making purposes; impacts of COP’s, Cash etc., for Cap Outlays; analyze changes in operations additions and reductions.
Fiscal & Budgetary Analysis:
Educates the Program on how to read financial reports and what it means to them. Ensures that the Program has participated and has buy-in on the information to create the Budget, Allotments, and CARP model.
Responsible for evaluating fiscal statements; collaborating with the Divisions and Budget Office; recommend corrective action plans, develop, implement, and follow-through to ensure desired results were achieved.
Ensures working with Budget Analysts that assets are timely and accurately recorded so that financial data is correct.
Leads the effort to provide budget office with capital budget spending plans compiled from information provided by asset managers.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Leads the effort to assess the CARP model for all three divisions to ensure model is reasonable and reflects the anticipated expenses for the programs. Ensures that every Manager has reviewed the CARP Model for their area of responsibility prior to allotting. Recommends level of detail to Program Managers and Budget Office for optimum operating information. Informs and guide decisions by Assistant Directors relating to issues and recommended corrections. Reviews of Monthly Reports with Budget Analyst, Assistant Directors, and Managers (tandem with Financial Office).
Interprets Financial Statements and discuss problem areas with Assistant Directors and Managers.
Other:
Analyzes data trends and develop reports, and presentations (verbal, written, and PowerPoint as needed).
Ensures all reports and presentations are of high quality and delivered on time.
Writes, reviews, or edits as appropriate.
Analyzes legislation and prepared reports on the impact to the divisions and the agency.
Educates Divisions and agency leaders on Legislative proposals.
Supports Budget Office, recommending subject matter experts; ensures Fiscal Notes are well read, complete and timely.
QUALIFICATIONS:
Required Education, Experience, and Competencies.
Bachelor degree from an accredited college or university in business, accounting finance or related field, or equivalent experience.
AND
A minimum of five (5) years of progressively responsible, related business management experience with an emphasis on state facility planning, maintenance, public works, and real estate leasing.
Preferred/Desired Education, Experience, and Competencies.
Knowledgeable in the strategic goals and mission of DES and E&AS
Experience working with executive and senior-level policy makers is desirable. Incumbent must be able to see the big picture and impact, as well as the pragmatic business application issues.
Review Legislation: Experience analyzing proposed legislation, regulations, or rule changes in order to determine how an organization’s services could be impacted.
Political Process: Experience with the political/legislative process. This experience may include researching and providing information as testimony before a legislative or other government committee.
Practice understanding of recruitment and performance management practices and strategies.
The ideal candidate will also have:
Expert working knowledge of:
The principles and practices of the business of state facility maintenance, operations, space management and construction including: planning, budgeting, design, and construction of a wide variety of facilities.
State statutes and policies affecting architecture, engineering, energy, planning, cost control, public works and construction contracting.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Expert-level proficiency in each of the following areas:
Consultation – Utilizes a collaborative process, develops options, and advises internal staff and clients regarding facility budget and finance issues.
Research and Analysis – Gathers, interprets, and synthesizes data in order to anticipate issues, trends, and service demands to meet client needs.
Communication – Employs best practices when communicating new trends to clients and internal staff. Develops and delivers presentations to a wide variety of audiences; prepares clear written communications for diverse audiences; effectively discusses issues and concerns with the senior and executive leaders in agencies and institutions.
Program and Policy Development– Develops and implements strategies, policies, procedures, guidelines and other resources for various initiatives.
Demonstrated success in working cooperatively and effectively with multiple, diverse stakeholders.
Demonstrated ability to prioritize, handle, and delegate multiple projects/issues at one time. Demonstrated success with producing quality training and development programs, services and tools.
Performance Leadership: Create and nurture a performance-based culture that supports efforts to accomplish the organizational mission and goals.
Consulting: Employ expertise, credibility, and effective partnering to help clients identify, evaluate, and resolve complex or sensitive issues, problems and service needs. Analysis: Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions.
Creative and Innovative Thinking: Develop innovative ideas that provide solutions to all types of workplace challenges.
Organizational and Political Awareness: Use knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contribute effectively to organizational goals.
Resourcefulness in Problem Solving: Use intelligence, common sense, hard work and tenacity to solve particularly difficult or complicated challenges.
Performance Reviews: Conduct employee performance reviews and review with employee to determine a plan of action to accomplish performance goals/expectations.
Performance Development: Experience developing performance expectations/plans for individual employees.
Budget Development: Experience preparing budgets for approval, including those for funding and implementation of programs. This includes directing and monitoring expenditures of department funds.
Knowledgeable in:
The mission and mandate of state government as it pertains to facility management, maintenance, public works, and real estate leasing.
Advanced principles of management, including: personnel, budget, staffing, long-range strategic, tactical, and business planning and construction project planning.
Advanced principles and practices or project management.
High-level of technical knowledge in the fields of budgeting, and finance use in the delivery of a wide-variety and diversity of facility projects.
Theory, principles, and practice of master planning and facilities planning, including pre-design programming, economic evaluation, scheduling, and procedures for preparation of development and submission of data for capital projects.
Position Specific Competencies:
Advocacy: Effectively influence others to achieve understanding, acceptance, and commitment to act in support of ideas, programs, or causes.
Analysis: Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions. Consulting: Employ expertise, credibility, and effective partnership to help clients identify, evaluate, and resolve complex or sensitive issues, problems and service needs.
Creative and Innovative Thinking: Develop innovative ideas that provide solutions to all types of workplace challenges.
Organizational and Political Awareness: Use knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contribute effectively to organizational goals.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Performance Leadership: Create and nurture a performance-based culture that supports efforts to accomplish the organizational mission and goals.
Planning: Logically integrate various ideas, intentions, and information to form effective goals, objectives, timelines, action plans, and solutions.
Relationship Building: Build constructive working relationships characterized by a high-level of acceptance, cooperation and mutual regard.
Resourcefulness in Problem Solving: Use intelligence, common sense, hard work and tenacity to solve particular difficult or complicated challenges.
Management/Supervisory Competencies:
Business Alignment: Aligns the direction, products, services, and performance of a business line with the rest of the organization.
Coaching and Mentoring: Enables coworkers to grow and succeed through feedback, instruction, and encouragement.
Leadership: Promotes organizational mission and goals, and shows the way to achieve them. Fiscal Accountability: Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions.
Organization and Political Savvy: Uses knowledge of the organizational and political climate to solve problems or accomplish goals.
Planning and Organizing: Coordinates ideas and resources to achieve goals.
Staff Management: Manages staff in ways that improve their ability to succeed on the job.
Strategic Vision: Sees the big, long-range picture.
SUPPLEMENTAL INFORMATION:
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:
A letter of interest, describing how you meet the specific qualifications for this position;
A current resume, detailing experience, and education; and
A list of at least three (3) professional references with current telephone numbers.
READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
The initial screening will be solely based on the contents and completeness of the “duties summary” section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.
A resume will not substitute for completing the “duties summary” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the "duties summary" section of the application.
By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
Prior to any new appointment into Department of Enterprise Services, a background check will be conducted.
Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov.
The Department of Enterprise Services is an equal opportunity employer. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
Senior Business Manager WMS3 (03974)
SALARY: $6,250.00 - $7,500.00 Monthly
$75,000.00 - $90,000.00 Annually
OPENING DATE: 04/28/15
CLOSING DATE: 05/05/15 11:59 PM
DUTIES:
This position supports the Assistant Directors for the divisions of Facilities Planning and Management, Real Estate Services, and Engineering and Architectural Services by creating business processes to develop and maintain the fiscal health and business viability of program areas in these divisions. This position provides detailed budget and fiscal analysis and makes business recommendations that will affect the level of service received by the customers of the three (3) divisions.
Key duties and tasks include:
Business Planning and Development:
Develops business plans, financial models and tracking metrics to inform and guide decisions by the Division Assistant Director (AD), and program managers to ensure professionally and sustainably operated programs. Directs and provides support of the Divisions to ensure that quality, reasonable, and timely plans are produced. Monitors and compiles monthly data as to objectives achieved and changes to the plans.
Leads the effort to review rates and financial positions to ensure that rates cover the cost of providing service. When they do not, partners with Budget Analyst and recommend revisions to rates and/or methodology.
Leads the effort for the development of the operating budgets for all three divisions. Ensures quality and completeness of Decision packages. Creates business models to determine the fiscal viability of new proposals.
Works collaboratively with the FMP AD and Asset Management Program Manager in the development of the capital budget for DES owned buildings. Ensures quality and completeness of C2s, C100s, and all ancillary capital budget items, deferred backlog plans, and draft Capital budget narrative.
Works with the Real Estate Services AD to develop and update fee structure and coordinates the relevant proposals to work environment.
Implements and monitors Capital Budget and recommends adjustments to Managers and works with Budget Office for submission to Office of Financial Management (OFM) example, draft letters for transfers etc., Develops and monitors performance metrics and supporting data to ensure objectives are met and make recommendations for correction as necessary.
Develops reports and business systems to connect operating activities to financial data. Reviews data on a monthly basis to ensure that data used to develop financial information and operating information is recorded correctly and transferred to Financial Systems correctly. Instills processes to ensure that data is correct; educating managers, supervisors, and staff. Develops exception reports to manage quality of data.
Assists Divisions with developing meaningful Metrics. Reports data to Budget Analyst on monthly basis.
Develops and updates business line proformas. Updates proformas for decision making purposes; impacts of COP’s, Cash etc., for Cap Outlays; analyze changes in operations additions and reductions.
Fiscal & Budgetary Analysis:
Educates the Program on how to read financial reports and what it means to them. Ensures that the Program has participated and has buy-in on the information to create the Budget, Allotments, and CARP model.
Responsible for evaluating fiscal statements; collaborating with the Divisions and Budget Office; recommend corrective action plans, develop, implement, and follow-through to ensure desired results were achieved.
Ensures working with Budget Analysts that assets are timely and accurately recorded so that financial data is correct.
Leads the effort to provide budget office with capital budget spending plans compiled from information provided by asset managers.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Leads the effort to assess the CARP model for all three divisions to ensure model is reasonable and reflects the anticipated expenses for the programs. Ensures that every Manager has reviewed the CARP Model for their area of responsibility prior to allotting. Recommends level of detail to Program Managers and Budget Office for optimum operating information. Informs and guide decisions by Assistant Directors relating to issues and recommended corrections. Reviews of Monthly Reports with Budget Analyst, Assistant Directors, and Managers (tandem with Financial Office).
Interprets Financial Statements and discuss problem areas with Assistant Directors and Managers.
Other:
Analyzes data trends and develop reports, and presentations (verbal, written, and PowerPoint as needed).
Ensures all reports and presentations are of high quality and delivered on time.
Writes, reviews, or edits as appropriate.
Analyzes legislation and prepared reports on the impact to the divisions and the agency.
Educates Divisions and agency leaders on Legislative proposals.
Supports Budget Office, recommending subject matter experts; ensures Fiscal Notes are well read, complete and timely.
QUALIFICATIONS:
Required Education, Experience, and Competencies.
Bachelor degree from an accredited college or university in business, accounting finance or related field, or equivalent experience.
AND
A minimum of five (5) years of progressively responsible, related business management experience with an emphasis on state facility planning, maintenance, public works, and real estate leasing.
Preferred/Desired Education, Experience, and Competencies.
Knowledgeable in the strategic goals and mission of DES and E&AS
Experience working with executive and senior-level policy makers is desirable. Incumbent must be able to see the big picture and impact, as well as the pragmatic business application issues.
Review Legislation: Experience analyzing proposed legislation, regulations, or rule changes in order to determine how an organization’s services could be impacted.
Political Process: Experience with the political/legislative process. This experience may include researching and providing information as testimony before a legislative or other government committee.
Practice understanding of recruitment and performance management practices and strategies.
The ideal candidate will also have:
Expert working knowledge of:
The principles and practices of the business of state facility maintenance, operations, space management and construction including: planning, budgeting, design, and construction of a wide variety of facilities.
State statutes and policies affecting architecture, engineering, energy, planning, cost control, public works and construction contracting.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Expert-level proficiency in each of the following areas:
Consultation – Utilizes a collaborative process, develops options, and advises internal staff and clients regarding facility budget and finance issues.
Research and Analysis – Gathers, interprets, and synthesizes data in order to anticipate issues, trends, and service demands to meet client needs.
Communication – Employs best practices when communicating new trends to clients and internal staff. Develops and delivers presentations to a wide variety of audiences; prepares clear written communications for diverse audiences; effectively discusses issues and concerns with the senior and executive leaders in agencies and institutions.
Program and Policy Development– Develops and implements strategies, policies, procedures, guidelines and other resources for various initiatives.
Demonstrated success in working cooperatively and effectively with multiple, diverse stakeholders.
Demonstrated ability to prioritize, handle, and delegate multiple projects/issues at one time. Demonstrated success with producing quality training and development programs, services and tools.
Performance Leadership: Create and nurture a performance-based culture that supports efforts to accomplish the organizational mission and goals.
Consulting: Employ expertise, credibility, and effective partnering to help clients identify, evaluate, and resolve complex or sensitive issues, problems and service needs. Analysis: Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions.
Creative and Innovative Thinking: Develop innovative ideas that provide solutions to all types of workplace challenges.
Organizational and Political Awareness: Use knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contribute effectively to organizational goals.
Resourcefulness in Problem Solving: Use intelligence, common sense, hard work and tenacity to solve particularly difficult or complicated challenges.
Performance Reviews: Conduct employee performance reviews and review with employee to determine a plan of action to accomplish performance goals/expectations.
Performance Development: Experience developing performance expectations/plans for individual employees.
Budget Development: Experience preparing budgets for approval, including those for funding and implementation of programs. This includes directing and monitoring expenditures of department funds.
Knowledgeable in:
The mission and mandate of state government as it pertains to facility management, maintenance, public works, and real estate leasing.
Advanced principles of management, including: personnel, budget, staffing, long-range strategic, tactical, and business planning and construction project planning.
Advanced principles and practices or project management.
High-level of technical knowledge in the fields of budgeting, and finance use in the delivery of a wide-variety and diversity of facility projects.
Theory, principles, and practice of master planning and facilities planning, including pre-design programming, economic evaluation, scheduling, and procedures for preparation of development and submission of data for capital projects.
Position Specific Competencies:
Advocacy: Effectively influence others to achieve understanding, acceptance, and commitment to act in support of ideas, programs, or causes.
Analysis: Use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions. Consulting: Employ expertise, credibility, and effective partnership to help clients identify, evaluate, and resolve complex or sensitive issues, problems and service needs.
Creative and Innovative Thinking: Develop innovative ideas that provide solutions to all types of workplace challenges.
Organizational and Political Awareness: Use knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contribute effectively to organizational goals.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1133753[4/30/2015 8:22:46 AM]
Performance Leadership: Create and nurture a performance-based culture that supports efforts to accomplish the organizational mission and goals.
Planning: Logically integrate various ideas, intentions, and information to form effective goals, objectives, timelines, action plans, and solutions.
Relationship Building: Build constructive working relationships characterized by a high-level of acceptance, cooperation and mutual regard.
Resourcefulness in Problem Solving: Use intelligence, common sense, hard work and tenacity to solve particular difficult or complicated challenges.
Management/Supervisory Competencies:
Business Alignment: Aligns the direction, products, services, and performance of a business line with the rest of the organization.
Coaching and Mentoring: Enables coworkers to grow and succeed through feedback, instruction, and encouragement.
Leadership: Promotes organizational mission and goals, and shows the way to achieve them. Fiscal Accountability: Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions.
Organization and Political Savvy: Uses knowledge of the organizational and political climate to solve problems or accomplish goals.
Planning and Organizing: Coordinates ideas and resources to achieve goals.
Staff Management: Manages staff in ways that improve their ability to succeed on the job.
Strategic Vision: Sees the big, long-range picture.
SUPPLEMENTAL INFORMATION:
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:
A letter of interest, describing how you meet the specific qualifications for this position;
A current resume, detailing experience, and education; and
A list of at least three (3) professional references with current telephone numbers.
READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
The initial screening will be solely based on the contents and completeness of the “duties summary” section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.
A resume will not substitute for completing the “duties summary” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the "duties summary" section of the application.
By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
Prior to any new appointment into Department of Enterprise Services, a background check will be conducted.
Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov.
The Department of Enterprise Services is an equal opportunity employer. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
