Dept. of Commerce invites applications for the position of:
Office Assistant 3
SALARY: $2,161.00 - $2,855.00 Monthly
OPENING DATE: 04/28/15
CLOSING DATE: Continuous
DESCRIPTION:
DUTIES:
QUALIFICATIONS:
This is a non-permanent, full-time position until July 1, 2015, pending budget the intent would be to make this a full-time permanent position, available with Department of Commerce, Office of Economic Development and Competitiveness at the Westin Building located in Seattle, WA.
Who we are:
At Commerce, we’re a little different. But for you, it might just be the perfect fit. We’re a state agency but operate like a business with the understanding we need to know our customer’s needs to fulfill them. We are located in the Westin Building, centrally located in the shopping district and only a few blocks from Pike Place Market but empower our employees with the hardware and autonomy to work from where the work needs to be done. Washington State also offers commuting programs, including free, subsidized and reduced public transpiration incentives. There are 315 of us in the Agency, 33 in the Seattle office, but our executive staff know us on a first-name basis. We take pride in our work but value the balance with our personal lives. We hire people for a position, but encourage them to train for growth opportunities.
If this sounds like a good fit and you meet the qualifications below, we encourage you to apply.
About this position:
This position supports the Assistant Director and the division’s Leadership Team, as well as maintaining records management for the division, and providing support division wide. This position performs professional level administrative duties that are clerical in nature, requiring substantive knowledge of a variety of regulations, rules, policies, procedures, and processes, to support and ensure the division meets critical deadlines and goals. The position reports directly to the Administrative Assistant 4 and is required to follow the policies and procedures set forth by the Department of Commerce. Work is assigned verbally and in writing, depending on the assignment.
What we do:
We are the lead state agency charged with enhancing and promoting sustainable community and economic vitality in Washington. We administer a diverse portfolio of more than 100 programs and several state boards and commissions, all focused on achieving one clear and simple mission: to grow and improve jobs in Washington.
Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.
Duties:
· Assist the Administrative Assistant by processing documents for the Assistant Director’s signature including contracts, correspondence, travel request and personnel actions.
· Review documents signed by the Assistant Director and distributes to appropriate staff.
· Maintains proper electronic record of signature items while taking appropriate security measures to ensure protection of confidential information.
· Coordinates logistics for meetings, conferences, and conference calls. Provides support including agenda building, note taking, and other items as requested.
· Under coordination of the Business Services Division (BSD) Administrative Assistant, serve as the Assistant to the Public Disclosure Coordinator for BSD. Gather response from staff and submit consolidated response to the Division Public Disclosure Coordinator of the commerce public Records Officer.
· Answering phones and scheduling conference room reservations.
Qualifications:
· High school diploma
AND
· Minimum of two years’ experience performing complex clerical duties.
What about these too:
· Excellent written and verbal communication skills.
· Able to work with and keep confidential issues of a sensitive nature.
· Must have attention to detail, ability to track and complete multiple projects for a diverse workgroup.
· Must have the ability to be responsive to the needs of several staff within the agency and division and must be able to positively communicate and negotiate realistic timelines that may differ from others’ expectations.
· Experience developing retention schedules and with retention conformance with state records guidelines.
· Proficient use of Microsoft Outlook programs (Outlook, Word, and Excel).
· Experience setting up and maintaining electronic and paper filing systems.
Note:
Application review may begin immediately. Commerce reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicants' advantage to submit application materials no later than May 8, 2015.
Special Notes:
This position is covered by a union security provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the Washington Federation of State Employees, or pay other representational fees within the first 30 days of employment.
I want to work for Commerce! How do I apply?
Click the green “Apply” button near the top of this announcement to get started. Include the following attachments with your completed application:
· A letter of interest with a detailed description of your experience as it pertains to the qualifications listed; · A current resume;
· A list of at least three professional references.
The initial screening will be solely based on the contents and completeness of your application and application materials submitted. All information may be verified and documentation may be required.
The hiring authority reserves the right and may exercise the option to make a hiring decision at any time during the announcement period.
For questions about this recruitment, please contact Korrina Zambrzuski at (206) 256-6134 or email them at Korrina.Zambrzuski@commerce.wa.gov.
Additional Information:
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For more information in regards to the questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1134116[4/30/2015 8:24:25 AM]
Office Assistant 3
SALARY: $2,161.00 - $2,855.00 Monthly
OPENING DATE: 04/28/15
CLOSING DATE: Continuous
DESCRIPTION:
DUTIES:
QUALIFICATIONS:
This is a non-permanent, full-time position until July 1, 2015, pending budget the intent would be to make this a full-time permanent position, available with Department of Commerce, Office of Economic Development and Competitiveness at the Westin Building located in Seattle, WA.
Who we are:
At Commerce, we’re a little different. But for you, it might just be the perfect fit. We’re a state agency but operate like a business with the understanding we need to know our customer’s needs to fulfill them. We are located in the Westin Building, centrally located in the shopping district and only a few blocks from Pike Place Market but empower our employees with the hardware and autonomy to work from where the work needs to be done. Washington State also offers commuting programs, including free, subsidized and reduced public transpiration incentives. There are 315 of us in the Agency, 33 in the Seattle office, but our executive staff know us on a first-name basis. We take pride in our work but value the balance with our personal lives. We hire people for a position, but encourage them to train for growth opportunities.
If this sounds like a good fit and you meet the qualifications below, we encourage you to apply.
About this position:
This position supports the Assistant Director and the division’s Leadership Team, as well as maintaining records management for the division, and providing support division wide. This position performs professional level administrative duties that are clerical in nature, requiring substantive knowledge of a variety of regulations, rules, policies, procedures, and processes, to support and ensure the division meets critical deadlines and goals. The position reports directly to the Administrative Assistant 4 and is required to follow the policies and procedures set forth by the Department of Commerce. Work is assigned verbally and in writing, depending on the assignment.
What we do:
We are the lead state agency charged with enhancing and promoting sustainable community and economic vitality in Washington. We administer a diverse portfolio of more than 100 programs and several state boards and commissions, all focused on achieving one clear and simple mission: to grow and improve jobs in Washington.
Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.
Duties:
· Assist the Administrative Assistant by processing documents for the Assistant Director’s signature including contracts, correspondence, travel request and personnel actions.
· Review documents signed by the Assistant Director and distributes to appropriate staff.
· Maintains proper electronic record of signature items while taking appropriate security measures to ensure protection of confidential information.
· Coordinates logistics for meetings, conferences, and conference calls. Provides support including agenda building, note taking, and other items as requested.
· Under coordination of the Business Services Division (BSD) Administrative Assistant, serve as the Assistant to the Public Disclosure Coordinator for BSD. Gather response from staff and submit consolidated response to the Division Public Disclosure Coordinator of the commerce public Records Officer.
· Answering phones and scheduling conference room reservations.
Qualifications:
· High school diploma
AND
· Minimum of two years’ experience performing complex clerical duties.
What about these too:
· Excellent written and verbal communication skills.
· Able to work with and keep confidential issues of a sensitive nature.
· Must have attention to detail, ability to track and complete multiple projects for a diverse workgroup.
· Must have the ability to be responsive to the needs of several staff within the agency and division and must be able to positively communicate and negotiate realistic timelines that may differ from others’ expectations.
· Experience developing retention schedules and with retention conformance with state records guidelines.
· Proficient use of Microsoft Outlook programs (Outlook, Word, and Excel).
· Experience setting up and maintaining electronic and paper filing systems.
Note:
Application review may begin immediately. Commerce reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicants' advantage to submit application materials no later than May 8, 2015.
Special Notes:
This position is covered by a union security provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the Washington Federation of State Employees, or pay other representational fees within the first 30 days of employment.
I want to work for Commerce! How do I apply?
Click the green “Apply” button near the top of this announcement to get started. Include the following attachments with your completed application:
· A letter of interest with a detailed description of your experience as it pertains to the qualifications listed; · A current resume;
· A list of at least three professional references.
The initial screening will be solely based on the contents and completeness of your application and application materials submitted. All information may be verified and documentation may be required.
The hiring authority reserves the right and may exercise the option to make a hiring decision at any time during the announcement period.
For questions about this recruitment, please contact Korrina Zambrzuski at (206) 256-6134 or email them at Korrina.Zambrzuski@commerce.wa.gov.
Additional Information:
The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For more information in regards to the questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1134116[4/30/2015 8:24:25 AM]
