Dept. of Social and Health Services invites applications for the position of:
ADMINISTRATIVE ASSISTANT 5 03985
SALARY: $3,377.00 - $4,429.00 Monthly
OPENING DATE: 04/29/15
CLOSING DATE: 05/13/15 11:59 PM
DESCRIPTION:
Location
There is one permanent opening with the Department of Social and Health Services, Economic Services Administration’s Office of the Assistant Secretary Headquarters’ Office. This position is located in Olympia, Washington.
Agency Profile
The Department of Social and Health Services (DSHS) is the largest state agency in Washington State. In any given month, DSHS provides some type of shelter, care, protection and/or support to 2.1 million of our state’s 6.8 million residents.
Administration Profile
The mission of the DSHS Economic Services Administration (ESA) is to transform lives by empowering individuals and families to thrive. ESA represents more than 4,200 employees working together to help low-income people meet their basic needs and achieve economic independence through cash grants, food and medical assistance, child care and child support enforcement services. ESA’s core services focus on poverty reduction and self-sufficiency, child support enforcement and financial recovery, and disability determination.
Job Description
The Administrative Assistant 5 provides executive level administrative support to the ESA’s Chief Operating Officer (COO) who oversees daily ESA operations to ensure effective management of the business.
DUTIES:
Duties include, but are not limited to:
Provides executive level administrative support to ESA’s Chief Operating Officer, and has delegated authority for specific activities related to the operational support functions of the
COO
Manages all aspects of correspondence on behalf of the COO” and another bullet “Manages the COO’s calendar, including identifying and resolving conflicts Manages the COO’s calendar, including identifying and resolving conflicts
Coordinates with executive level staff related to major personnel actions statewide
Directs, coordinates, monitors, and ensures completion of major assignments to the
Administration
Through coordination with ESA Directors and other OAS staff, prepares professional, high quality responses to correspondence and assignments ensuring timeliness and completeness of submission
Facilitates work on behalf of the COO and resolves issues that are within the COO’s scope of responsibility
Assists with complex and highly confidential issues, projects, programs and personnel matters
Prepares briefing materials, talking points, and other supporting materials that may be used by the Chief Operating Officer, Senior Policy Advisor, Assistant Secretary, Directors,
Secretary, or others
Coordinates review and submission of personnel paperwork which includes Exempt, WMS and WGS
Monitors Performance Development Plans (PDP’s) to ensure timely completion for the COO and the COO’s direct reports
Reviews IT and equipment purchase requests for accuracy and availability of funds Works in conjunction with the ESA and Department audit liaisons to coordinate, track, and monitor internal and external audits
Monitors Corrective Action Plans and works with appropriate divisions to ensure they are updated/completed timely
Develops and/or coordinates development of regular reports and data for the COO and ESA management as requested to assist with operational management, process improvement, and performance management in alignment with the Administration’s strategic plan In conjunction with the COO, coordinates activities of ESA’s Emergency Management Team and assists with mobilization in the event of an emergency
QUALIFICATIONS:
Required Qualifications:
One year as an Administrative Assistant 4
OR
Two years as an Administrative Assistant 3
OR
Bachelor’s degree in Business Administration, Public Administration or closely allied field and three years of administrative or supervisory experience.
Additional qualifying experience in administrative work or supervisory experience may substitute year for year for education.
Graduate study may substitute for up to two years of experience on a year for year basis.
Desired Skills, Knowledge and Abilities:
Two years’ experience working in a large agency
Knowledge and understanding of DSHS WAC’s RCW’s, policies and procedures
Understanding of state government organization and administrative procedures; federal and local government functions; state and federal laws and regulations governing personnel actions
Proficient in Microsoft Office tools
Ability to compile written reports
Ability to obtain the cooperation of other departments and other government agencies Experience working effectively with others
SUPPLEMENTAL INFORMATION:
How to Apply:
You must submit the following, along with your application:
Resume
Letter of interest that speaks to how you meet the required and desired qualifications Three professional references that includes contact information
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Staffing Specialist at (360) 725-5806. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you have questions on how to apply or are experiencing application issues, please contact Taryn Loftness at (360) 725-5806 or taryn.loftness@dshs.wa.gov.
For more information like the supplemental questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1135355[4/30/2015 8:20:23 AM]
ADMINISTRATIVE ASSISTANT 5 03985
SALARY: $3,377.00 - $4,429.00 Monthly
OPENING DATE: 04/29/15
CLOSING DATE: 05/13/15 11:59 PM
DESCRIPTION:
Location
There is one permanent opening with the Department of Social and Health Services, Economic Services Administration’s Office of the Assistant Secretary Headquarters’ Office. This position is located in Olympia, Washington.
Agency Profile
The Department of Social and Health Services (DSHS) is the largest state agency in Washington State. In any given month, DSHS provides some type of shelter, care, protection and/or support to 2.1 million of our state’s 6.8 million residents.
Administration Profile
The mission of the DSHS Economic Services Administration (ESA) is to transform lives by empowering individuals and families to thrive. ESA represents more than 4,200 employees working together to help low-income people meet their basic needs and achieve economic independence through cash grants, food and medical assistance, child care and child support enforcement services. ESA’s core services focus on poverty reduction and self-sufficiency, child support enforcement and financial recovery, and disability determination.
Job Description
The Administrative Assistant 5 provides executive level administrative support to the ESA’s Chief Operating Officer (COO) who oversees daily ESA operations to ensure effective management of the business.
DUTIES:
Duties include, but are not limited to:
Provides executive level administrative support to ESA’s Chief Operating Officer, and has delegated authority for specific activities related to the operational support functions of the
COO
Manages all aspects of correspondence on behalf of the COO” and another bullet “Manages the COO’s calendar, including identifying and resolving conflicts Manages the COO’s calendar, including identifying and resolving conflicts
Coordinates with executive level staff related to major personnel actions statewide
Directs, coordinates, monitors, and ensures completion of major assignments to the
Administration
Through coordination with ESA Directors and other OAS staff, prepares professional, high quality responses to correspondence and assignments ensuring timeliness and completeness of submission
Facilitates work on behalf of the COO and resolves issues that are within the COO’s scope of responsibility
Assists with complex and highly confidential issues, projects, programs and personnel matters
Prepares briefing materials, talking points, and other supporting materials that may be used by the Chief Operating Officer, Senior Policy Advisor, Assistant Secretary, Directors,
Secretary, or others
Coordinates review and submission of personnel paperwork which includes Exempt, WMS and WGS
Monitors Performance Development Plans (PDP’s) to ensure timely completion for the COO and the COO’s direct reports
Reviews IT and equipment purchase requests for accuracy and availability of funds Works in conjunction with the ESA and Department audit liaisons to coordinate, track, and monitor internal and external audits
Monitors Corrective Action Plans and works with appropriate divisions to ensure they are updated/completed timely
Develops and/or coordinates development of regular reports and data for the COO and ESA management as requested to assist with operational management, process improvement, and performance management in alignment with the Administration’s strategic plan In conjunction with the COO, coordinates activities of ESA’s Emergency Management Team and assists with mobilization in the event of an emergency
QUALIFICATIONS:
Required Qualifications:
One year as an Administrative Assistant 4
OR
Two years as an Administrative Assistant 3
OR
Bachelor’s degree in Business Administration, Public Administration or closely allied field and three years of administrative or supervisory experience.
Additional qualifying experience in administrative work or supervisory experience may substitute year for year for education.
Graduate study may substitute for up to two years of experience on a year for year basis.
Desired Skills, Knowledge and Abilities:
Two years’ experience working in a large agency
Knowledge and understanding of DSHS WAC’s RCW’s, policies and procedures
Understanding of state government organization and administrative procedures; federal and local government functions; state and federal laws and regulations governing personnel actions
Proficient in Microsoft Office tools
Ability to compile written reports
Ability to obtain the cooperation of other departments and other government agencies Experience working effectively with others
SUPPLEMENTAL INFORMATION:
How to Apply:
You must submit the following, along with your application:
Resume
Letter of interest that speaks to how you meet the required and desired qualifications Three professional references that includes contact information
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Staffing Specialist at (360) 725-5806. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you have questions on how to apply or are experiencing application issues, please contact Taryn Loftness at (360) 725-5806 or taryn.loftness@dshs.wa.gov.
For more information like the supplemental questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1135355[4/30/2015 8:20:23 AM]
