State of Washington - Dept. of Revenue - Administrative Assistant 4 (08135)

SALARY: $3,155.00 - $4,134.00 Monthly
OPENING DATE: 08/19/15
CLOSING DATE: Continuous
DESCRIPTION:
Do you enjoy pulling all the pieces together? Reporting to the Project Director, you will provide a wide range of administrative support to facilitate the successful completion of project deliverables associated with a multi-year, multi-million dollar enterprise project.
Each year the Department of Revenue (DOR) collects tax payments of over $19 billion, processes over 515,000 business license applications and renewals, and conducts millions of online transactions. The Department currently depends on legacy systems for its mission-critical tax and business licensing processes. Over the next three years, DOR is entering a $70 million project – the Tax and Licensing Systems Replacement (TLSR) – to implement a new Commercial Off–the-Shelf (COTS) solution to replace DOR’s aging computer systems.
**This is a project position with an anticipated duration of three years.**
Vision
To achieve the highest level of voluntary compliance and customer service through collaboration and innovation.
Mission
To fairly and efficiently collect revenues and administer programs to fund public services, and advocate sound tax policy.
Goals
Deliver Customer-focused services
Simple and efficient collection of taxes and program administration
Develop, retain and value a high-quality diverse workforce
Promote correct and timely reporting and payment of taxes
Fair and consistent tax policy administration
Click here to find out more about Department of Revenue
This recruitment is open until filled. It will be to the applicant’s advantage to submit application materials by August 30, 2015. The hiring authority reserves the right to make a hiring decision at any time.
You’ll be challenged to:
· Provide administrative and logistical support for a wide variety of time-driven activities related to the TLSR project deliverables and the success of the project.
· Communicate on behalf of the Project Director regarding project resources, meetings, and project communications.
· Manage and track detailed budget information to manage contractor invoices.
· Manage project resources and workflow.
· Coordinate calendars, rooms, and other logistics associated with project deliverables.
· Prepare and maintain complex reports and business correspondence.
· Coordinate and process personnel actions.
Successful applicants will possess:
· Four years of progressive experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. Formal education will substitute year for year for experience.
· Proficiency in the use of MS Office products (Outlook, Word, Excel, Visio, Project, SharePoint)
· Skills to effectively organize multiple assignments, often involving competing priorities, and to produce work products that are accurate, thorough, and on time.
· Demonstrated ability to write and communicate effectively, including proofreading.
· Skills to work in a fast-paced, stressful environment that is schedule-driven.
Preferred applicants will possess:
· Experience working in a Washington State agency, ideally with the Department of Revenue.
· Experience as an Administrative Assistant.
· The ability to anticipate upcoming needs and proactively work to develop strategies and
solutions.
How to Apply
To be considered for this opportunity, complete an online application with the materials listed below:
1. Go to www.careers.wa.gov.
2. Click the “Look For Jobs” button.
3. Check the “Dept. of Revenue” box in the Department section.
4. Click the “Apply Search” button.
5. Click “Administrative Assistant 4 (08135)”.
6. Click the “Apply” button.
7. Follow the online application instructions to complete the online application & attach:
· Letter of interest, describing how you meet the specific qualifications for the position
· Resume, detailing experience and education
· At least three professional references with current telephone numbers
8. Complete the supplemental questionnaire.
Questions?
Email Jobs@dor.wa.gov or call (360) 704-5725.
SUPPLEMENTAL INFORMATION:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. This job announcement may be used to fill multiple vacancies. Application assessment will be ongoing and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant’s advantage to apply as early as possible.
We’re looking for evidence that you have the skills, experience, and abilities indicated in this announcement. Information you provide will be used for deciding who'll be selected for the next step in our process.
Prior to any new appointment into the Department of Revenue, a background check will be conducted.
The Washington State Department of Revenue is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and
gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

State of Washington

State of Washington Dept. of Veterans Affairs invites applications for the position of:
Administrative Assistant 3 (B712)
SALARY: $2,676.00 - $3,478.00 Monthly
OPENING DATE: 08/07/15
CLOSING DATE: 08/14/15 11:59 PM
DESCRIPTION:
The Washington State Department of Veterans Affairs is pleased to announce the recruitment for an Administrative Assistant 3 at the Washington Veterans Home, located in Orting.
The Washington State Department of Veterans Affairs (WDVA) is comprised of more than 800 dedicated staff who strives to fulfill WDVA's mission of "Serving Those Who Served." To achieve this mission, WDVA provides critical services to veterans and their families, both in the community and among three veterans’ homes within the State of Washington. WDVA is a national leader in the quality of and advocacy for veterans claims submitted to the U.S. Department of Veterans Affairs, reaching out to Washington's more than 600,000 veterans.
WDVA operates three veterans’ homes in Port Orchard, Orting, and Spokane, providing Medicare and Medicaid nursing care for honorably discharged veterans, to include, in some instances, their spouses, widow(er) s, or gold star parents. For more information, visit our website at www.dva.wa.gov.
DUTIES:
The Administrative Assistant 3 will ensure the payroll/timekeeping process is completed accurately and timely. Compare leave slips and overtime slips to employee time-sheet to ensure accuracy, signature and correctly dated. Reviews and confirms that all vacation, sick leave, and other absences are recorded and checks for eligibility , confirming that employee(s) have leave available to use and that proper leave is being used. Contacts employees and supervisors regarding processing issues related to leave slips and time cards and coordinates to ensure timely processing.
Here’s some of what you will be doing:
Provide monthly reports from supervisors for their staffing needs.
Complete and maintain the annual posted vacation schedule for all nursing staff.
Track and trend vacation and leave accrual and use.
Answer questions from employees regarding leave balance time/work record, payroll and leave without pay. Compute leave balances each month and inform staff of maximum vacation hours, accumulation of compensatory time and time limits for usage.
Print and post permanent nursing care schedule on a monthly basis for floor planning and dailies for staffing.
Assist the Director of Nursing with maintaining adequate staffing levels. Participates in monitoring the nursing budget.
Provides direct support to the DNS in tracking and trending for overtime and on-call costs for FTE control purposes.
Performs administrative support duties and responsibilities.
QUALIFICATIONS:
Progressively responsible experience of general administrative work which includes clerical, bookkeeping and/or accounting work.
Good interpersonal and communication skills both verbal and written.
Strong organizational skills with attention to detail.
Good analytical and critical thinking skills.
Accountability –accepts responsibility for own work and that of subordinates.
Proficient computer skills with mastery of Microsoft Office, Word, Excel, and Access.
Understanding of budget concepts and practices.
Models WDVA vision, mission, and values.
Demonstrates experience and skills as a lead team player and supervisor.
Ability to understand and maintain the highest level of confidentiality at all times.
Special Requirements
Must pass a background check every two years
Annual TB testing
SUPPLEMENTAL INFORMATION:
*** In your letter of interest, please include in detail how you meet the required qualifications. In addition, please include any of the preferred qualifications that you meet. Applicants who fail to include this information may not move forward in the selection process. Initial screening will be based on information contained in your response to a supplemental questionnaire, as well as your application profile. Please be sure to respond fully and completely to the supplemental questionnaire and submit a completed application profile, a current resume, and three professional references including at least two supervisors in the supplemental question section when prompted. Comments such as “see attachments” or “on file” will be considered incomplete and may not be considered to move forward in the selection process.
NOTE: Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For questions about Veterans Preference, Please email us at recruiters@dva.wa.gov.
The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2204 or toll free (800) 562-0132 and select option 5. For questions about this recruitment, call (360)725 -2204. TTY users should first call 711 to access the Washington Relay Service.

State of Washington (Olympia, WA)

State of Washington
Employment Security Department invites applications for the position of:
Administrative Assistant (AA4 1054) Olympia
SALARY: $3,155.00 - $4,134.00 Monthly
$37,860.00 - $49,608.00 Annually
OPENING DATE: 08/06/15
CLOSING DATE: 08/20/15 05:00 PM
DESCRIPTION:
The Finance and Administrative Services Division (FASD) of the Employment Security Department (ESD) is recruiting for an Administrative Assistant 4 (AA4). This position provides administrative support and assistance to the Director of Internal Audit, the Director of Office of Lean
Transformation, and the Director of Workforce Monitoring. This position contributes to the mission of ESD by participating in the development of the strategic direction, objectives and continuous quality improvements.
DUTIES:
Prepare, process, and track all personnel and position actions; complete all HR paperwork and coordinate timelines (i.e., recruitment, hiring, personnel actions, position descriptions, yearly evaluations, service awards, etc.); review personnel requests for content and accuracy; request revisions as necessary; timesheet processing and approval for the branch.
Track and monitor performance evaluation schedules.
Conduct routine administrative activities and communications; monitor information, requests and internal assignments to ensure timely completion; assist in administrative projects and business process assignments.
Coordinate travel arrangements and maintain supporting documents. Coordinate and maintain calendars and appointment schedules; coordinate and make meeting arrangements; prepare agendas and handouts; document, provide, and maintain meeting minutes.
Prepare review, and maintain correspondence, reports, forms and documents for signature; develop and maintain current lists and matrixes (i.e., organization charts, phone lists, signature authority matrix, training requests, required policy reviews, etc.).
Plan and organize local, area and state events and activities.
Process and maintain order requests and invoice payments; review reports for non- authorized payments.
Process contract payments and prepare reimbursement requests.
Maintain accurate position and employee reports.
Research operating procedures with other agencies; establish procedures and develop improved administrative methods.
Promote compliance with agency guidelines and area strategies; assist staff in understanding policy and procedures.
QUALIFICATIONS:
Required qualifications
Working-level computer skills - use computer hardware and software to complete assignments.
Working-level writing skills - convey information in writing according to the needs of the audience.
Working-level oral communication skills - convey information orally according to the needs of
the audience, and receive and understand spoken information.
Working-level workload management skills - plan and organize assignments to create timely, accurate work products. Work efficiently, remain focused, and handle interruptions effectively.
Awareness-level knowledge of human resource principles and procedures.
Desired qualifications
Demonstrated knowledge of Microsoft Project.
Demonstrated knowledge of Microsoft Visio.
SUPPLEMENTAL INFORMATION:
Attach a resume and letter of interest to your on-line application (through the Add Attachment(s) field).
A resume will not substitute for the "work experience" section of the application.
General suggestions for creating a good application packet:
Read the job posting very carefully. Find out as much as you can about the position. Make sure you are very diligent in following all the application instructions. Include all requested documentation.
Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
Carefully read each of the supplemental questions and respond completely to each one. Pay careful attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the proficiency level, and detail the types of work you performed, the work products, etc., to demonstrate ‘how’.
Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained proficiency level skills.
Make sure your application reflects your best writing.
Other Information
As a condition of employment, the successful candidate accepting this position must comply with the Union Security clause contained in the Collective Bargaining Agreement between the State of Washington and the Washington Federation of State Employees.
For inquiries about this opportunity, please contact the Recruitment Team at 360-902-9560 or HRRecruiting@esd.wa.gov.
Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternate format should provide their contact information via e-mail or telephone.
Employment Security Department is an equal-opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities. Washington Relay Service–711.

State of Washington (Retsil, WA)

State of Washington Dept. of Veterans Affairs invites applications for the position of:
Administrative Assistant 5
SALARY: $3,478.00 - $4,562.00 Monthly
OPENING DATE: 08/05/15
CLOSING DATE: 08/15/15 11:59 PM
DESCRIPTION:
The Washington State Department of Veterans Affairs is pleased to announce the recruitment for an Administrative Assistant 5 at the Washington Veterans Home, located in Retsil.
The Washington State Department of Veterans Affairs (WDVA) is comprised of more than 800 dedicated staff who strives to fulfill WDVA's mission of "Serving Those Who Served." To achieve this mission, WDVA provides critical services to veterans and their families, both in the community and among three veterans’ homes within the State of Washington. WDVA is a national leader in the quality of and advocacy for veterans claims submitted to the U.S. Department of Veterans Affairs, reaching out to Washington's more than 600,000 veterans.
WDVA operates three veterans’ homes in Port Orchard, Orting, and Spokane, providing Medicare and Medicaid nursing care for honorably discharged veterans, to include, in some instances, their spouses, widow(er) s, or gold star parents. For more information, visit our website at www.dva.wa.gov
DUTIES:
The Administrative Assistant 5 will coordinate and manage the daily operations of the office of the Superintendent. If selected, you will provide public relations and general information to a wide range of staff and visitors to include legislators, judges, labor representatives, public officials, veterans’ organizations, residents and their families. You will serve as contact and liaison between Superintendent and external customers of the program as well as assist in resolution of customer complaints or refer to appropriate area. Maintain confidentiality of sensitive records and information. Handle potentially sensitive issues with professionalism and integrity. Provide caring and compassionate assistance to residents and resolve concerns.
Some of what you will be doing:
Responsible for reviewing and tracking monthly and yearly budget forms in conjunction with Financial Analyst.
Monitor staff assignments on behalf of the Superintendent.
Monitor and approve purchase requests on behalf of the Superintendent.
Monitor and review monthly budget expenses.
Research discrepancies and prepares monthly Executive Budget Presentation.
Assist social service staff, through the provision of administrative support services, in provision of services to accomplish Care Conferences.
Interact with and provide facility tours for prospective residents and their families.
Advise and counsel applicants seeking admission to State Veterans’ Homes regarding eligibility.
Continuously review resident’s benefits, and files claims to ensure qualified veterans receive all the benefits for which they are eligible whether through the Federal Department of Veterans Affairs or other Federal or State programs.
Respond to requests from residents and/or authorized family members, and guardians regarding the balance in the resident’s trust account. Inform residents and/or authorized family members and guardians of the amount of cost of care that is due.
QUALIFICATIONS:
Required Qualifications
Strong knowledge of Microsoft Office programs including Access, Outlook, PowerPoint, Excel, Visio, Publisher, and Word.
Experience in healthcare business-related functions (cashiering, billing, insurance, benefits).
Experience in scheduling/coordinating and arranging meetings/appointments and travel.
Basic knowledge of budgeting and accounting processes.
Ability to plan facility level events and to perform research and compile data.
Candidates must also demonstrate a high level of competency in the following areas:
Communication: Ability to interact professionally with staff at all levels and members of the community. Exhibit strong oral and written communication skills. Practice quality customer service, including strong verbal and non-verbal skills, listening skills. Communication skills in confidentiality and diplomacy, handling disgruntled complaints on the phone, or in person. Customer service skills to be able to interact with residents, families, professional multidisciplinary team, outside agencies on a regular basis.
Leadership/Influence: Ability to lead staff and promote a positive work environment to support the mission, vision, values and goals of the agency. Proven supervisory experience and command.
Ethics and Integrity: Ability to exercise a high degree of discretion and judgment in delivering professional and accurate information on behalf of the Superintendent and Operations Manager. Maintain confidentiality at all times.
Team Building: Ability to effectively coordinate and manage projects and assignments with other divisions and agencies.
Initiative: Ability to work independently, conduct research, and find solutions to issues. Self-motivated and accountable for meeting project deadlines and deliverables.
Organizational Skills: Must be extremely organized and able to multi-task. Ability to manage multiple, time-sensitive programs and projects with results-oriented approach.
Preferred Qualifications
Bachelor’s degree Public or Business Administration and four years of experience in a comparable position providing assistance to a senior level administrator.
Three years of administrative or supervisory experience.
Knowledge of geriatric care, medical terminology, and experience working in a long-term care environment.
Understanding of Federal and State regulations related to resident care, personnel, and financial management.
Training in Microsoft Office programs (Access, Outlook, PowerPoint, Excel, Visio, Publisher, and Word).
Special Requirements
Must pass a background check every two years
Annual TB testing
SUPPLEMENTAL INFORMATION:
*** In your letter of interest, please include in detail how you meet the required qualifications. In addition, please include any of the preferred qualifications that you meet. Applicants who fail to include this information may not move forward in the selection process. Initial screening will be based on information contained in your response to a supplemental questionnaire, as well as your application profile. Please be sure to respond fully and completely to the supplemental questionnaire and submit a completed application profile, a current resume, and three professional references including at least two supervisors in the supplemental question section when prompted. Comments such as “see attachments” or “on file” will be considered incomplete and may not be considered to move forward in the selection process.
NOTE: Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For questions about Veterans Preference, Please email us at recruiters@dva.wa.gov.
The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2204 or toll free (800) 562-0132 and select option 5. For questions about this recruitment, call (360)725 -2204. TTY users should first call 711 to access the Washington Relay Service.

State of Washington (Olympia, WA)

State of Washington
Office of Superintendent of Public Instruction invites applications for the position of:
Administrative Assistant - Digital Learning
Department - Seatle
SALARY: $41,200.00 - $51,500.00 Annually
OPENING DATE: 08/07/15
CLOSING DATE: 08/14/15 11:59 PM
DESCRIPTION:
EXEMPT JOB ANNOUNCEMENT
Administrative Assistant for the Digital Learning Department
Closes August 14, 2015
The Washington State Office of Superintendent of Public Instruction (OSPI) is seeking a visionary and dynamic leader to join the OSPI team as the Administrative Assistant for the Digital Learning Department This critical and innovative full-time position is based in Olympia, Washington. Interested candidates are encouraged to visit the OSPI website (www.k12.wa.us) to gain insight into the agency’s mission and strategic plan.
Vision
Every student ready for career, college and life.
Mission
To provide funding, resources, tools, data and technical assistance that enable educators to ensure students succeed in our public schools, are prepared to access post-secondary training and education, and are equipped to thrive in their careers and lives.
Position Overview
The Digital Learning Department (DLD) is a section within the Office of Superintendent of Public Instruction (OSPI) located under the Teaching and Learning Division. This exempt position will serve as the Administrative Assistant for the DLD Director, Lillian Hunter, as well as support the DLD office staff.
This person will manage all office operations including reception and purchasing supplies, maintenance of office equipment, and services. As well, this position is responsible for support for DLD staff with scheduling, travel and reimbursements, communications, and contracting processes. This position is also responsible for coordinating the communications regarding facilities issues with the building management. As the Administrative Assistant, you will maintain records of DLD operations including phone logs, mail, invoices, purchase requests, travel authorizations, agency bulletins, memos, and legal agreements. Furthermore, this position will work directly with the OSPI Public Records and Assistant Ethics Officer relating to any public records requests relating to the DLD. The Administrative Assistant assists staff as needed with the Standard Choice Transfer System, online course catalog and registration system tasks and processes as the work is learned.
QUALIFICATIONS:
Required Qualifications
Maintain excellent attendance - must be able to work business hours, Monday – Friday
Progressively responsible reception experience to include two years of experience in an executive or high level management office
Experience managing multiple calendars and scheduling events/meetings to support business activities of an executive office Excellent written and spoken communication skills
Provide a high standard of professionalism and great customer service to both internal and external customers
Ability to create correspondence, proofread and edit documents, emails, and web content with a high level of accuracy
Self-motivated with a positive work ethic
Work effectively as a team member and respond positively to/with the public
Ability to work independently at times and with a team located both in and outside of the physical office setting
Excellent time management skills and ability to independently and collaboratively organize and prioritize tasks to meet internal and external deadlines.
Alpha and numeric filing, with attention to detail
Use a variety of computer software programs (Microsoft Office Suite, Word, Excel, Outlook, PowerPoint, GitHub), web forms and web databases.
Ability to maintain the highest level of confidentiality including knowledge and experience dealing with confidential information
Desirable Qualifications
Experience in processing travel documents and making travel arrangements which includes planning of logistics for meetings, annual trainings, and workshops
Experience in processing purchase requests, travel reimbursements, and meeting expense authorizations
Experience processing contracts
Experience with accounts payable/receivable processing
Experience in setting up meetings and processing all associated documents
Experience and interest working with records retention and public record requests
Ability to manage website updates using HTML
Knowledge of Standard Choice Transfer System requirements and operation
Familiar with Filemaker Pro or other database software
Experience taking clear and detailed notes and preparing for distribution
Experience monitoring budget expenditures and drafting budget reports
Experience collaborating with remote team members
Knowledge of state public disclosure regulations
Understanding of state compliance regulations as related to purchasing, travel, contracts, and meetings
SUPPLEMENTAL INFORMATION:
Compensation
The annual compensation for the position is $41,200 – $51,500 per year and will depend upon experience, educational background, and qualifications. Washington State has a generous benefit package including health, dental, and life insurance, retirement, and an optional deferred compensation program. Please go to the following websites for benefit information; www.hca.wa.gov for information regarding health benefits and www.drs.wa.gov for retirement plan information. This position serves at the pleasure of the Superintendent and is civil service exempt.
Application Process
Those interested in this position may apply by submitting a letter of interest specifically addressing the qualifications listed in this announcement, a current resume, and a list of five or more personal and professional references. The following optional forms may be submitted along with your application packet: Affirmative Action Information Form
Information Systems Questionnaire
Please send all the application materials to:
Theresa Ellsworth, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
(360) 725-6066; Theresa.Ellsworth@k12.wa.us
Electronic application packages are encouraged and should be sent in MS Word and PDF format

Dept. of Revenue

State of Washington Dept. of Revenue invites applications for the position of:
Administrative Assistant 5 (07009)
SALARY: $3,478.00 - $4,562.00 Monthly
OPENING DATE: 07/21/15
CLOSING DATE: Continuous
DESCRIPTION:
The Information Services Division (ISD) has an exciting opening for a professional Administrative Assistant. In this fast paced, ever changing environment, you represent the agency’s Chief Information Officer (CIO) and support the division’s purpose of providing secure, dependable, and high quality IT services.
The Department of Revenue -- Working Together To Fund Washington's Future
Vision
To achieve the highest level of voluntary compliance and customer service through collaboration and innovation.
Mission
To fairly and efficiently collect revenues and administer programs to fund public services, and advocate sound tax policy.
Goals
Deliver customer-focused service
Simple and efficient collection of taxes and program administration
Develop, retain and value a high-quality diverse workforce
Promote correct and timely reporting and payment of taxes
Fair and consistent tax policy administration
Click here to find out more about Department of Revenue
This recruitment is open until filled. It will be to the applicant’s advantage to submit application materials by July 28, 2015. The hiring authority reserves the right to make a hiring decision at any time. All applicants will be notified after the final selection has been made.
Your Role and Responsibilities:
· Serve as the principal and confidential assistant in administrative matters to the Assistant Director/CIO and Deputy CIO of ISD.
· Make decisions and act in the absence of the Assistant Director in delegated administrative areas.
· Assist the CIO and DCIO with complex and highly confidential issues, projects, and programs.
· Supervise the Administrative Team and manage the day to day operations, including ensuring front desk reception coverage.
· Represent the agency and the IS Leadership through professional interactions and collaborative partnerships.
· Manage the CIO’s and Deputy CIO’s complex calendar and demanding schedules. · Track action items, assignments and decisions from various meetings.
· Communicate agency level decisions and coordinates implementation and efforts.
· Represent the division as the inventory controller and facilities issues coordinator.
· Coordination and processing of personnel actions.
Professional who should apply possess:
· One year as an Administrative 4 or two years as an Administrative 3 or a Bachelor’s degree in business administration, public administration, or closely allied field and two year of administrative experience. Additional qualifying experience may substitute for education on a year for year basis.
· Proficiency with technology to conduct the business of the organization (Outlook, Word, Excel, PowerPoint, and internal systems).
· Skills to effectively organize multiple assignments, sometimes involving competing priorities, and to produce work products that are accurate, thorough, and on time.
· Strong communication skills to include effective writing, presentation, and facilitation.
· Interpersonal skills to work successfully with diverse audiences and treat everyone with respect and courtesy.
· Ability to work in a stressful and fast paced environment while maintaining a positive attitude.
· Ability to anticipate upcoming needs and proactively work to develop strategies and solutions.
· A high level of confidentiality.
Preferred applicants will have:
· Knowledge of state government organization and administrative procedures.
· Skills to motivate others and foster a professional and productive work environment.
· Experience providing administrative support at the executive level (i.e., appointing authority).
· Received recognition for being resourceful and implementing solutions to problems or complaints.
· Flexibility to adapt approaches, goals and methods to achieve successful solutions.
How to Apply
1. Click the “Apply” button.
2. Follow the online application instructions to complete the online application & attach:
· Letter of interest, describing how you meet the specific qualifications for the position
· Chronological resume, detailing experience and education
· At least three professional references with current telephone numbers
3. Complete the supplemental questionnaire.
Questions?
Email Jobs@dor.wa.gov or call (360) 704-5725.
SUPPLEMENTAL INFORMATION:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. This job announcement may be used to fill multiple vacancies. Application assessment will be ongoing and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant’s advantage to apply as early as possible.
We’re looking for evidence that you have the skills, experience, and abilities indicated in this announcement. Information you provide will be used for deciding who'll be selected for the next step in our process.
Prior to any new appointment into the Department of Revenue, a background check will be conducted.
The Washington State Department of Revenue is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call Human Resources at (360) 704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1199881

Dept. of Social and Health Services

State of Washington
Dept. of Social and Health Services invites applications for the position of:
ADMINISTRATIVE ASSISTANT 3 - Executive Secretary
06935
SALARY: $2,676.00 - $3,478.00 Monthly
OPENING DATE: 07/23/15
CLOSING DATE: 07/30/15 11:59 PM
DESCRIPTION:
Children's Administration is currently recruiting for a dynamic, motivated and culturally competent Administrative Assistant 3 - Executive Secretary, located in Olympia, WA.
DUTIES:
The administrative assistant reports directly to the Director and assists the Director in confidential and executive administrative matters. This position is often the first representative from the Division to interact with Children’s Administration stakeholders and major partners including organizations such as Casey Family Programs, Treehouse for Kids, Mockingbird Society and the University of Washington, School of Social Work. This position interacts and confers about projects and programs with staff from state agencies including the Governor’s Office, tribal governments, the Office of Financial Management and the Attorney General’s Office. The position also works with Federal Region X staff in Seattle and Washington D.C.
The administrative assistant
· coordinates the preparation of major projects and assignments
· assigns work to staff
· monitors for quality and completeness
· reviews responses to priority projects
This position works with other intra- and inter-agency staff in the preparation of projects and reports and conducts research on up-coming or on-going projects. This position represents the Director at meetings with stakeholders and partners and attends other functions on behalf of and along with the Director. The position prepares correspondence for the Director and exercises signature authority on administrative matters. The position keeps the Director apprised of key issues. The position may investigate operating methods and procedures used in other agencies to improve methods within the administration. The position receives and confers with official visitors and the public as requested by the Director.
QUALIFICATIONS:
REQUIRED EDUCATION, EXPERIENCE, SKILLS AND ABILITIES:
High School graduation or GED
AND
Five years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work
OR
Formal education will substitute year-for-year for experience
Desirable Skills and Abilities:
· Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices
· Ability to work independently; read, understand and interpret policies and procedures; develop written reports; work effectively with others;
· Effective, professional verbal and written communication skills; ability to write and speak clearly and maintain appropriate internal and external sharing of information
· Advanced computer skills, including Word, Outlook, PowerPoint, Excel, SharePoint and the Internet; also required are excellent typing, editing, grammar and phone skills
· Taking calculated risks and accepting responsibility for decisions
· Planning and prioritizing work to meet internal and external deadlines
· Knowledge of State government organization and administrative procedures; Federal and local government functions; State and agency functional and personnel policies
· Ability to speak before groups effectively; compile written reports; obtain the cooperation of other departments and other government agencies; work effectively with others
SUPPLEMENTAL INFORMATION:
PLEASE READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
*Carefully review your application before submitting.*
Please note that initial screening will be solely based on the completeness of application materials submitted and the contents and completeness of the “work experience” section of your application in NeoGov. A resume will not substitute for the “work experience” section of the application. The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application may disqualify you from consideration for employment in this position. All information will be verified and documentation may be required.
TO APPLY: Please attach a Letter of Interest explaining why you are the most qualified candidate for this Secretary Senior position and how you meet the required skills and abilities as outlined in the qualifications section.
**Applications submitted without the Letter of Interest will be disqualified from further consideration.
NOTE: This position is covered by a union security provision. Therefore, as a condition of employment, candidates who are appointed are required to become members of the Washington Federation of State Employees, or pay other representational fees within the first 30 days of employment.

Successful completion of a background check is required for employees and applicants considered for selected positions within DSHS. Employees/applicants will be required to sign a release authorizing the background check. Failure to do so shall disqualify the applicant from employment in these positions. Information obtained from background checks will not necessarily preclude employment.
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the recruiter. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For questions about this recruitment, please contact the Staffing Specialist, Chris Williams, christine.williams@dshs.wa.gov or (425) 793-5763, and reference *06935*.

Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1199877

Employment Opportunities at The Evergreen State College

Current Employment Opportunities

• Administrative Assistant to the Vice President for College Advancement
• Advancement Constituent Relationship Management System (CRMS) Project Manager (Project Position)
• Campus Police Officer (Lateral)
• Director of Admissions
• Director of Government Relations
• Plumber / Pipefitter / Steamfitter
• Program Support Supervisor 1 (Residential and Dining Services)

Employment information may be accessed online at http://www.evergreen.edu/employment/staffjobs.htm or call Human Resource Services at (360) 867-5361 (office) or (360) 867-6834 (TTY).  The Human Resource Services office is located on the Olympia campus in the Library Building, Room 3102.                 

 

If you don't see a position you would like to apply for now, you are encouraged to complete our online Recruitment Questionnaire at https://collab.evergreen.edu/eeo/ We will make every effort to notify you of you the current job announcements. There may be times when notification via the database is not possible.  You are strongly encouraged to visit the employment website regularly to learn of new employment opportunities.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

 

Persons needing disability accommodation in the application process should call the College Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email a request tojobline@evergreen.edu.

The Evergreen State College

Current Employment Opportunities

• Administrative Assistant to the Vice President for College Advancement
• Advancement Constituent Relationship Management System (CRMS) Project Manager (Project Position)
• Campus Police Officer (Lateral)
• Program Support Supervisor 1 (Residential and Dining Services)
• Resident Director

Employment information may be accessed online at http://www.evergreen.edu/employment/staffjobs.htm or call Human Resource Services at (360) 867-5361 (office) or (360) 867-6834 (TTY).  The Human Resource Services office is located on the Olympia campus in the Library Building, Room 3102.                 

 

If you don't see a position you would like to apply for now, you are encouraged to complete our online Recruitment Questionnaire at https://collab.evergreen.edu/eeo/ We will make every effort to notify you of you the current job announcements. There may be times when notification via the database is not possible.  You are strongly encouraged to visit the employment website regularly to learn of new employment opportunities.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

 

Persons needing disability accommodation in the application process should call the College Human Resource Services Office at (360) 867-5361 (voice), or (360) 867-6834 (TTY) or email a request tojobline@evergreen.edu.

Pacific Lutheran Unviersity

POSITION: Senior Administrative Assistant –
School of Arts & Communications
NOTICE DATE: June 26, 2015
CLOSING DATE: When a sufficient number of qualified candidates have been identified. SALARY: Non-Exempt; $15.18 - $16.83 per hour, DOE + excellent benefits WORK SCHEDULE: FT; Monday - Friday, 7:30am – 4:30pm.
GENERAL DESCRIPTION:
This position provides support for the School of Arts and Communication (SOAC) with emphasis on managing office functions including: reception, liaison with administrative units on campus, supervision of student workers, database management, office information/community relations, and scheduling. Work with faculty, students, co-curricular programs and the Office of the Dean to ensure efficient coordination across SOAC. Reports to the Assistant to the Dean.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
• Manage front desk area including screening, directing, expediting: phone calls for multiple office lines; emails; all SOAC office visitors; and mail.
• Provide administrative support: schedule appointments; track travel spending allocations; assist with purchase orders, requisitions, transfers, event planning and other duties as needed.
• Track faculty professional development and review/assessment schedules.
• Update and maintain SOAC faculty student-evaluation semester and annual summaries database.
• Maintain confidential faculty files. Manage record retention and archiving of all SOAC files.
• Track and assist with reconciliation of SOAC departmental operating budgets.
• Process/reconcile credit cards, pre-travel requests, travel vouchers, employee expenses, cash vouchers, check requests, deposits and other transactions with the Business Office.
• Manage purchasing of supplies. Manage equipment, facility, and computing work orders.
• Submit access requests for staff/students for keys or class admit to building and classrooms.
• Assist with the planning and coordination of events within and across SOAC departments.
• Assist with SOAC liaison duties among the University’s administrative units.
• Hire, train and supervise student office workers as needed.
• Serve as one of three cross-trained Emergency Building Coordinators for Ingram Hall, as required.
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
 Knowledge about universities and their functions.
 Proven ability to work in fast-paced, complex environment involving many competing interests.
 Excellent communication abilities, both written and oral.
 Must possess appropriate sense of discretion and be able to manage conflict effectively.
 Must be accurate, attentive to detail, and able to prioritize effectively.
 Must have exceptional grammar, spelling and punctuation skills.
 Must be able to use Microsoft Office suite, including Excel, and the internet effectively.
 Must be able to maintain confidentiality and interact with students, staff, administration, faculty, parents, and community members in effective and appropriate ways.
REQUIRED QUALIFICATIONS:
1. Two years job-related work experience. Related education may substitute for some experience.
2. Experience in office management, budgeting, and/or event management.
3. High School Diploma or GED.
4. Finalist candidates must satisfactorily complete pre-employment background checks.
PREFERRED QUALIFICATIONS:
• Bachelor’s Degree.
• Work experience in a university setting.
• Experience with Google Apps for Education.
• Experience with and appreciation and understanding of the disciplines within SOAC. APPLICATION PROCEDURE:
Submit application, cover letter, resume, and three references online at: http://employment.plu.edu

CampusPoint

Order of information: Job Title Job Category Location Compensation JobLink

Accountant & Operations Manager Accounting / Finance SEA $65,000 - $70,000 http://bit.ly/1GVTaQV
Accounting Data Entry Specialist Accounting / Finance SEA $12.00 - $14.00 DOE http://bit.ly/1F51eL6
Billing Lead/Supervisor Accounting / Finance EAST $45,000 DOE http://bit.ly/1BV1lsG
Portfolio Accountant Accounting / Finance SEA $15.00 - $18.00 DOE http://bit.ly/1SANe6s
Revenue and A/R Accountant - Long-
Term Contract Accounting / Finance SEA $28.00 - $32.00 DOE http://bit.ly/1QJF4oD
Staff Accountant Accounting / Finance EAST $40,000 - $55,000 http://bit.ly/1I9HoD5 Support Specialist - Energy Trading Accounting / Finance EAST $45,000 - $50,000 http://bit.ly/1Mhxz7u
Account Coordinator - Business
Solutions Administrative SEA $15.00 - $18.00 http://bit.ly/1Ky7Mdl
Admin Assistant Administrative SEA $13.00 - $14.00 http://bit.ly/1AwzDao
Administrative Assistant Administrative EAST $12.00 - $14.00 http://bit.ly/1FFraOS
Data Services Technician I Administrative EAST $18.00 - $20.00 DOE http://bit.ly/1ObpAxA
Executive Assistant Administrative SEA DOE http://bit.ly/1KssjwO
Office Manager Administrative SEA DOE http://bit.ly/1Fd7C3t
Part Time Receptionist Administrative SEA $12.00 http://bit.ly/1esLhcl
Registration Coordinator - Events Company!
Communication /
Public Relations SEA $13.00 - $14.00 http://bit.ly/1RZE8Pg
Customer Service Representative
Customer / Client
Service PSS $27,000 http://bit.ly/1byLSr7
Account Coordinator
Customer/Client
Service SEA $15.50 - $17.00 http://bit.ly/1et5xdS
Assistant Representative (Customer Support)
Customer/Client
Service SEA $13.00 http://bit.ly/1Hk2gsJ
Corporate Customer Service - Start up!
Customer/Client
Service SEA $13.00 - $15.00 http://bit.ly/1I9LGKT
Sales Support Representative
Customer/Client
Service EAST $14.00 - $17.00 DOE http://bit.ly/1duI1wt
Engineering Management Trainee Engineering PSS DOE http://bit.ly/1EafHWX
Engineering Technician, Device Development Engineering SEA $14.00 - $15.00 http://bit.ly/1dcy0Uk
Data Center Technician Engineering: Computer EAST $15.00 - $18.00 DOE http://bit.ly/1JD5z03
Inside Casualty Claim Adjuster (Entry-Level)
General Business SEA $38,000 - $41,000 DOE http://bit.ly/1P08uRg
Junior Business Development Manager
General Business SEA $42,000 http://bit.ly/1HfAYnZ
Project Coordinator - Project
Management General Business PSN DOE http://bit.ly/1IRW20O
Quality Control in a Technology Environment
General Business EAST $18.00 - $20.00 http://bit.ly/1QmprIM
Warehouse Clerk General Business EAST $15.00 - $18.00 DOE http://bit.ly/1HZWh8r
Account Executive Sales / Marketing SEA $30,000 http://bit.ly/1JV7mwn
Inside Sales Representative Sales / Marketing SEA $18.64 http://bit.ly/19Nq9vq
Inside Sales Representative Sales / Marketing SEA $35,000 http://bit.ly/1JmC2HB
Sales Development Associate Sales / Marketing EAST $45,000 - $50,000 http://bit.ly/1Mppopf
Sales Executive/Trainee -
Marketing/Branding Merchandise Sales / Marketing PSS $35,000 http://bit.ly/1I9LkDK
Sales Support Assistant Sales / Marketing SEA $13.00 - $15.00 http://bit.ly/1A6Gzus

ALL Currently Open Full-Time Positions

To Apply:

 Visit www.campuspoint.com

 Create your CampusPoint Resume online

 Read through our jobs and hit “Apply”

 Attend a FirstStep Interview

For more information about jobs in the

Seattle / Puget Sound area or scheduling a

FirstStep Interview, contact

Shelby at 206-651-3579 or at:

Shelby@CampusPoint.com

Puget Sound Energy

Administrative Specialist or Administrative Assistant #36762

Puget Sound Energy is building a new distribution services organization encompassing preconstruction activities such as project management, design, engineering and permitting. We are empowering employees to deliver first-rate customer service, building the distribution system knowledge and capabilities needed to ensure business continuity and expanding the career development opportunities available. This new distribution services organization will help drive our strategic objective to be our customer’s energy partner of choice. Come be a part of this exciting transformation!

We are looking for an Administrative Specialist or Administrative Assistant, depending on qualifications, to join the Gas Customer and System Projects group in Factoria! This position will perform basic data gathering, data entry, and research in support of management as well as organize and coordinate meetings for department personnel. This person must have the ability to handle sensitive and confidential information, meet deadlines, use independent and discretionary judgment, and coordinate tasks and assignments simultaneously, as well as interact at the Officer level with professionalism. They will need to use various computer applications to create charts, correspondence, reports and other work as needed.

This is an excellent opportunity to play an integral role within PSE to help us better serve the environment, our customers and the communities in which they live. PSE provides an environment where all employees are valued, respected and provided with the opportunity to achieve maximum performance. We offer a comprehensive pay package that includes competitive compensation, annual goals-based incentive bonuses, comprehensive cafeteria-style benefits, 401(K), a company paid retirement pension plan and an employee assistance and wellness program. Gain the energy to do great things through a career with Puget Sound Energy!

MINIMUM QUALIFICATIONS:
* High School education or equivalent
* Extensive experience using word-processing, spreadsheet, database, and presentation software
* Previous administrative support experience

DESIRED QUALIFICATIONS:
* Experience working in a utility
* Experience using SAP
* Superior attention to detail
* Advanced organizational/multi-tasking skills
* Proficient in MS Office (Outlook, Word, Excel, Powerpoint, Visio)
* Strong written/verbal skills
* Strong Customer Service skills

This position will be filled as an administrative specialist or administrative assistant depending on the qualifications of the selected candidate.

PSE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law. We encourage persons of diverse backgrounds to apply.

Should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources Staffing department at jobs@pse.com or 425-462-3017.

Department of Corrections (Shelton, WA)

Administrative Assistant 2
SALARY: $2,401.00 - $3,102.00 Monthly
OPENING DATE: 05/11/15
CLOSING DATE: 05/17/15 11:59 PM
DESCRIPTION:
ADMINISTRATIVE ASSISTANT 2 Permanent Full Time
Washington Corrections Center
The Washington State Department of Corrections is seeking a highly motivated and talented individual for the position of Administrative Assistant 2 (AA2), at the Washington Corrections Center (WCC) in Shelton, Washington.
This position provides the administrative support to the WCC Roster Office. The Roster Office Facilitates the safety and security needs of the correctional facility on a 24/7 basis through the management of the custody staffing plan. The Roster Office ensure staff numbers, post assignments, and post schedules are consistent with the Custody Staffing Model and Custody Post Audit summary.
The Washington Corrections Center is a Reception and Diagnostic Center. The facility is a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State. The facility has seven living units and houses 1,700 offenders. There are about 500 offenders screened and assessed each month. WCC is also the major hub for transfer of offenders to and from facilities throughout the state.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.
DUTIES:
Under direct supervision of the Facility Roster Manager, this position performs complex clerical functions in support of the facility’s Roster Office to provide staff support services for custody staffing of a 24/7 facility. The following are a few of the duties performed by the AA2, but not limited to:
As the primary support of the Roster Manager
Makes personnel assignments to relieve staff on vacation/absences and the scheduling of staff training within Atlas (Roster Management System)
Analyze leave requests and training schedules
Creates supervisory files for all On-Call/Non-Permanent Correctional Officers Determines the number of staff to attend each day according to the relief factors and creates assignment changes for notification of the staff
Has delegated authority to sign leave requests, assignment changes and send memos
Coordinates information with the Human Resources Office and Payroll by submitting assignment changes to maintain accurate records of positions and custody assigned to those positions in accordance with the bid system. During incidents requiring implementation of the Incident Command System (ICS), the position is utilized in the Finance Command Center as back up timekeeper
QUALIFICATIONS: DESIRED:
High school diploma or G.E.D.
One year of experience as an Administrative Assistant 1
OR
A Bachelor’s degree in Business Administration, Public Administration or closely allied field and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work experience may be substituted for education on a year for year basis.
Graduate study may substitute for experience on a year for year basis.
SUPPLEMENTAL INFORMATION:
'The mission of DOC is to improve public safety.'
For additional information about the agency, please visit www.doc.wa.gov.
IMPORTANT NOTES:
**Please include a minimum of three professional references with your application and a letter of interest**
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
All DOC employees are fingerprinted for a criminal history background check. Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
Respectfully acknowledge people’s differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email Margie Davis at mmdavis@doc1.wa.gov or call us at (360) 426-4433 ext. 5268. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

To see more information and how to apply please follow this link:  http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1141643[5/15/2015 3:43:06 PM]

Catholic Community Services – Family Preservation

Title: Administrative Medical Assistant Date Open: 5/1/15 Date Closed: 5/11/15
Department:
FPS-Southend Reports to: Operations Manager
Status:
Full Time with Benefits FLSA: Non-Exempt Starting Salary/Hourly Rate: $15.89-$17.54 DOE

Program
Description:

The Family Preservation System provides an integrated and flexible array of strengths-based services and supports centered around one predominant belief: Children need their families and families need their children. All services are delivered with the following core values in mind: safety of the child, family and community; flexible and responsive; family driven; normative; family oriented; strengths based; comprehensive and collaborative; unconditional; individualized; and culturally relevant.
Position
Description:

The Administrative Medical Assistant is responsible for creating, maintaining, and updating medical records as well as managing the CCS psychiatric providers’ schedule. The Medical Assistant is also the interface point between the psychiatric providers and families, other providers, and pharmacists.
Essential
Functions: * Maintain confidentially of all clinical and medical information. * Schedule all patient appointments and manage the psychiatric schedule. * Make appointment reminder calls to client families and mail out pre-appointment paperwork and reminders. * Distribute paperwork to appropriate staff and ensure its return. * Maintain a positive, respectful working relationship with clients and parents, physicians, insurance companies, care coordinators, therapists, and pharmacists. * Function as interface point between psychiatric staff and therapists and families. * Utilize online prescription service, log prescription refills in client’s file and call or fax in medication refills per psychiatric staff’s request. * Maintain medical files with appointment records and psychiatric notes. * Input psychiatric services into billing system. Follow up with Data Management staff or Operations Manager to troubleshoot billing issues. * Guide clinical documents through the psychiatric sign-off process. * Follow proper procedures for releasing client documents. * Respond to requests for records from other providers and agencies. * Work with administrative team to ensure the provision of current clinical forms to staff, provide phone coverage as needed, prepare records for release to other providers and agencies and provide technical support for therapists in file organization. * Other duties as assigned.
Job Requirements: * High School Diploma or equivalent with one year administrative experience. * Age 21 or older per Oregon requirements. * Ability to maintain strict confidentiality. * Experience providing consistent, respectful, and professional customer service. * Experience maintaining records and documentation in a medical or mental health setting. * Knowledge of contemporary office software including Microsoft products: Word, Excel, Outlook, and Access (or similar). * Ability to manage a wide range of office telecommunications equipment that are integrated with a large computer network, including phones, faxing, coping, printing, etc., in a busy office environment. * Excellent communication and interpersonal skills. * Excellent organizational skills with ability to work in a very busy/diverse environment. * Applicant must successfully pass required background clearances prior to an offer of employment. * Must have reliable transportation, valid driver’s license, auto registration and automobile insurance. * Must have an acceptable driving record per CCS’ driving policy (required to provide current driving abstract). * Ability to work both independently and as a member of a team. * Support and uphold the mission, beliefs and values of Catholic Community Services and Catholic Housing Services. * Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in multi-cultural situations. Preferred Qualifications: * AA or BA/BS in psychology, sociology, medical assisting, human services, or related field. * Experience with electronic medical records. * Experience working in a non-profit environment.
Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer
Please let us know if you need special accommodations to apply or interview for this position.

APPLICATION PROCEDURE Please go to https://careers-ccsww.icims.com
to submit your resume, cover letter and application for this position.

Working for Washington State - Dept. Social & Health Services (Olympia, WA)

Dept. of Social and Health Services invites applications for the position of:
ADMINISTRATIVE ASSISTANT 5 03985
SALARY: $3,377.00 - $4,429.00 Monthly
OPENING DATE: 04/29/15
CLOSING DATE: 05/13/15 11:59 PM
DESCRIPTION:
Location
There is one permanent opening with the Department of Social and Health Services, Economic Services Administration’s Office of the Assistant Secretary Headquarters’ Office. This position is located in Olympia, Washington.
Agency Profile
The Department of Social and Health Services (DSHS) is the largest state agency in Washington State. In any given month, DSHS provides some type of shelter, care, protection and/or support to 2.1 million of our state’s 6.8 million residents.
Administration Profile
The mission of the DSHS Economic Services Administration (ESA) is to transform lives by empowering individuals and families to thrive. ESA represents more than 4,200 employees working together to help low-income people meet their basic needs and achieve economic independence through cash grants, food and medical assistance, child care and child support enforcement services. ESA’s core services focus on poverty reduction and self-sufficiency, child support enforcement and financial recovery, and disability determination.
Job Description
The Administrative Assistant 5 provides executive level administrative support to the ESA’s Chief Operating Officer (COO) who oversees daily ESA operations to ensure effective management of the business.
DUTIES:
Duties include, but are not limited to:
Provides executive level administrative support to ESA’s Chief Operating Officer, and has delegated authority for specific activities related to the operational support functions of the
COO
Manages all aspects of correspondence on behalf of the COO” and another bullet “Manages the COO’s calendar, including identifying and resolving conflicts Manages the COO’s calendar, including identifying and resolving conflicts
Coordinates with executive level staff related to major personnel actions statewide
Directs, coordinates, monitors, and ensures completion of major assignments to the
Administration
Through coordination with ESA Directors and other OAS staff, prepares professional, high quality responses to correspondence and assignments ensuring timeliness and completeness of submission
Facilitates work on behalf of the COO and resolves issues that are within the COO’s scope of responsibility
Assists with complex and highly confidential issues, projects, programs and personnel matters
Prepares briefing materials, talking points, and other supporting materials that may be used by the Chief Operating Officer, Senior Policy Advisor, Assistant Secretary, Directors,
Secretary, or others
Coordinates review and submission of personnel paperwork which includes Exempt, WMS and WGS
Monitors Performance Development Plans (PDP’s) to ensure timely completion for the COO and the COO’s direct reports
Reviews IT and equipment purchase requests for accuracy and availability of funds Works in conjunction with the ESA and Department audit liaisons to coordinate, track, and monitor internal and external audits
Monitors Corrective Action Plans and works with appropriate divisions to ensure they are updated/completed timely
Develops and/or coordinates development of regular reports and data for the COO and ESA management as requested to assist with operational management, process improvement, and performance management in alignment with the Administration’s strategic plan In conjunction with the COO, coordinates activities of ESA’s Emergency Management Team and assists with mobilization in the event of an emergency
QUALIFICATIONS:
Required Qualifications:
One year as an Administrative Assistant 4
OR
Two years as an Administrative Assistant 3
OR
Bachelor’s degree in Business Administration, Public Administration or closely allied field and three years of administrative or supervisory experience.
Additional qualifying experience in administrative work or supervisory experience may substitute year for year for education.
Graduate study may substitute for up to two years of experience on a year for year basis.
Desired Skills, Knowledge and Abilities:
Two years’ experience working in a large agency
Knowledge and understanding of DSHS WAC’s RCW’s, policies and procedures
Understanding of state government organization and administrative procedures; federal and local government functions; state and federal laws and regulations governing personnel actions
Proficient in Microsoft Office tools
Ability to compile written reports
Ability to obtain the cooperation of other departments and other government agencies Experience working effectively with others
SUPPLEMENTAL INFORMATION:
How to Apply:
You must submit the following, along with your application:
Resume
Letter of interest that speaks to how you meet the required and desired qualifications Three professional references that includes contact information
The Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Staffing Specialist at (360) 725-5806. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
If you have questions on how to apply or are experiencing application issues, please contact Taryn Loftness at (360) 725-5806 or taryn.loftness@dshs.wa.gov.

For more information like the supplemental questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1135355[4/30/2015 8:20:23 AM]

Working for Washington State - Liquor & Control Board

Liquor Control Board invites applications for the position of:
Administrative Assistant 3
SALARY: $2,598.00 - $3,377.00 Monthly
OPENING DATE: 04/30/15
CLOSING DATE: 05/07/15 11:59 PM
DESCRIPTION:
WSLCB Vision
Safe communities for Washington State
Who we are
Our mission is to promote public safety and trust through fair administration and enforcement of liquor, tobacco and marijuana laws.
A culture of excellence
We pride ourselves on creating the "wow" factor in everything we do. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance. We strive to be a great place to work by fostering a safe, open, inclusive and healthy work environment. We want to ensure that our organization is as diverse and inclusive as our great State of Washington.
Your opportunity at a glimpse:
The Liquor Control Board (LCB) is announcing an opportunity at the field office in Mt. Vernon, WA for the Administrative Assistant 3 position. This position serves as office manager providing and coordinating administrative support functions for the Regional Captain (WMS, Band 2), Retail and Non Retail Officers (LEO 1, 2 and 3), Lieutenants (LEO 4), and Marijuana Officers. Duties also include preparing confidential documents, establish priorities, use independent judgment to accomplish assignments or solve problems. This position is the first point of contact for internal and external customers regarding complaints, license information, laws and rules, and class schedules and is responsible for developing and/or modifying work methods, procedures, or strategies to solve problems; including using MS Office programs for tracking various enforcement related violations deadlines and /or suspension dates for implementation and lifting the suspension, if necessary.
DUTIES:
Represents manager/supervisor and serves as the primary/liaison contact in assigned program areas; provides administrative support to supervisor; coordinates office operations; keeps supervisor’s calendar; makes travel
arrangements; screens, prioritizes, and distributes mail; arrange meetings and room reservations and transcribes meeting minutes.
Ensures payroll for all regional staff is received, checked, processed and submitted by payroll cut-off day to ensure proper pay.
Coordinates and/or completes the preparation of documents such as those related to travel, purchasing, payroll, budget and event coordination.
Special projects assigned by Regional Captain.
Routes and assigns correspondence; licensing/regulatory actions; and monitors timeliness of response. Responsible for records management, including archiving of records. Certified Notary Public.
Review for accuracy of submitted hiring documentation for IA’s/Intermittent for completion before submitted to headquarters.
Responsible for regional main phone line.
This position is responsible for handling all incoming and outgoing mail, and distribute, as needed, to the appropriate staff. Provides licensees service to obtain required signage.
Signs up licensee employees for Responsible Liquor and Tobacco ID/OS classes.
Responsible for updating EO geographic boundaries/codes, Enforcement phone list, the confidential phone list.
Provides assistance with Public Records requests.
Provides high quality customer service to internal and external customers at all times.
Keep all information and actions regarding the LCB, its customers, and its clients confidential as required.
Assists Captain with power point presentations and data review or charts, as needed.
Serves as a member of the division administrative support team lead by the Chief’s administrative assistant with focus on process improvement, centralized processes, and other relevant topics.
Actively participates in team’s huddles or other meetings as needed.
Follows and ensures adherence to administrative support procedures.
Plans and prioritizes work to meet internal and external deadlines.
QUALIFICATIONS:
Required Qualifications:
High School diploma or equivalent
Three or more years of progressively responsible office clerical, secretarial, or general administrative support experience, with a professional office setting including experience in the following areas:
1. Providing customer service
2. Drafting and proofreading documents
3. Analyzing data
4. Researching, compiling and organizing information
5. Purchasing and asset management
Advanced knowledge of MS Word, Excel, PowerPoint and accurately entering data, searching data, importing data into other formats and updating/maintaining data and databases
Desired Qualifications:
A Bachelor's degree in business administration, public administration or closely allied field.
Clerical or office work experience may be substituted for education on a year-for-year basis, provided at least one year included experience at the Administrative Assistant 1 level.
Experience with process improvement, risk management, facilities management and emergency planning. Advanced use of MS Project Management software.
Advanced customer service skills.
SUPPLEMENTAL INFORMATION:
How to apply
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so WILL result in your application being disqualified:
1. A completed on-line application (through www.careers.wa.gov); and
2. A resume and letter of interest (documents must be attached during the on-line application process).
*A resume will not substitute for completing the “work experience” section of the application.
*The information provided in your application must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Conditions of Employment
Must successfully pass a criminal history and fingerprint background check.
Must successfully pass a credit check.
Other
Applicants for employment with the Washington State Liquor Control Board should be aware of RCW 66.08.080, which states in part: "No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
Applicants for employment with the Washington State Liquor Control Board should also be aware of RCW
69.50.351, which reads in part, "No member of the state liquor control board and no employee of the state liquor control board shall have any interest, directly or indirectly, in the producing, processing, or sale of marijuana, useable marijuana, or marijuana-infused products, or derive any profit or remuneration from the sale of marijuana, useable marijuana, or marijuana-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.”
As a condition of employment, the candidate accepting this position will be required to comply with the Union
Security clause contained in the Collective Bargaining Agreement between the State of Washington and the union. This means that, as a condition of employment the candidate must either join the union and pay union dues, or pay the union a representational or other fee within 30 days of the date you are put into pay status.
WSLCB is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hrjobs@liq.wa.gov or call (360) 664.1783. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

For the supplementary questionnaire please follow this link:
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1135880[4/30/2015 8:18:36 AM]