State of Washington Office of the Secretary of State invites applications for the position of:
Grant and Budget Specialist
SALARY: $4,036.00 - $5,290.00 Monthly
OPENING DATE: 07/23/15
CLOSING DATE: 07/29/15 11:59 PM
DESCRIPTION:
Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program, the Legacy Program and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.
DUTIES:
Budget and grant management
Assists deputy director with preparation of biennial and supplemental budget requests
Assists in reviewing and formulating the division's performance measures
Makes recommendations for granting HAVA funds; tracks equipment purchased with HAVA funds
Establishes grant guidelines; issues notice of grant openings; reviews draft grant contracts and contract amendments for completeness and compliance with procedures; works with office contracts officer to develop contractual language for grant agreements; reviews and determines eligibility against grant application criteria; monitors and tracks grant progress and agreements to ensure compliance with scope of work, period of performance, and funding levels; tracks grant balances and takes proper action when grants expire; tracks expenditures against awards; processes grant payments
Assists counties in applying for grants and provides technical assistance when necessary Prepares and monitors budget and related fiscal reports to ensure grant audit compliance, adherence to county, state, and federal regulations, allowable cost, adequate budgetary constraints/controls maintenance, recommends adjustments when necessary, timely report submission, and compliance with generally accepted accounting practices and procedures
Prepares and maintains financial reports to the federal awarding agency
Prepares and provides status of accounts, both actual and projected, along with analysis and recommendations relative to activity costs and revenues
Reads and analyzes awarding agency audit findings and makes adjustments when necessary
Research and analysis
Researches elections, voting, and voter registration related issues; research may be conducted in partnership with other division programs
Prepares reports, presentations, publications, or other materials to aid in decision making, strategic planning, measure of improve program performance, determine program needs, or aid in implementing new program initiatives
Serves as division Learning Management System (LMS) power user and provides staff with trouble shooting, problem resolution, and general support
Contracts
Centralizes and organizes contracts and agreements within the division
Monitors and tracks contracts and agreements to ensure compliance with scope of work, period of performance, and funding levels
QUALIFICATIONS:
REQUIRED QUALIFICATIONS
Any combination of the following:
Bachelor's degree in political science, business administration, public relations, communications, education, or a related field
Three years of experience in governmental or not-for-profit accounting, budgeting, grant management or closely related field
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position
Current Washington State driver's license or have requested and obtained an appropriate accommodation
DESIRED QUALIFICATION:
Experience or understanding of election processes
Experience working with groups of stakeholders to accomplish goals
Strong writing and speaking skills
Two or more years of experience conducting research in order to produce reports, recommendations or program improvements
SUPPLEMENTAL INFORMATION:
Special Requirements/Conditions of Employment
This position is covered by a union shop provision. As a condition of employment, the candidate appointed must become a member of the Washington Federation of State Employees (WFSE).
Travel to other office facilities in the local area is required for meetings; and occasional travel state wide
HOW TO APPLY
Please attach a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of race, color, national origin, creed, sex, sexual orientation, disability, familial status, marital status, and age. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360)704-5212.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1201778
Grant and Budget Specialist
SALARY: $4,036.00 - $5,290.00 Monthly
OPENING DATE: 07/23/15
CLOSING DATE: 07/29/15 11:59 PM
DESCRIPTION:
Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library. The office also administers the Address Confidentiality Program, the Legacy Program and the Combined Fund Drive. Visit our website at: www.sos.wa.gov.
DUTIES:
Budget and grant management
Assists deputy director with preparation of biennial and supplemental budget requests
Assists in reviewing and formulating the division's performance measures
Makes recommendations for granting HAVA funds; tracks equipment purchased with HAVA funds
Establishes grant guidelines; issues notice of grant openings; reviews draft grant contracts and contract amendments for completeness and compliance with procedures; works with office contracts officer to develop contractual language for grant agreements; reviews and determines eligibility against grant application criteria; monitors and tracks grant progress and agreements to ensure compliance with scope of work, period of performance, and funding levels; tracks grant balances and takes proper action when grants expire; tracks expenditures against awards; processes grant payments
Assists counties in applying for grants and provides technical assistance when necessary Prepares and monitors budget and related fiscal reports to ensure grant audit compliance, adherence to county, state, and federal regulations, allowable cost, adequate budgetary constraints/controls maintenance, recommends adjustments when necessary, timely report submission, and compliance with generally accepted accounting practices and procedures
Prepares and maintains financial reports to the federal awarding agency
Prepares and provides status of accounts, both actual and projected, along with analysis and recommendations relative to activity costs and revenues
Reads and analyzes awarding agency audit findings and makes adjustments when necessary
Research and analysis
Researches elections, voting, and voter registration related issues; research may be conducted in partnership with other division programs
Prepares reports, presentations, publications, or other materials to aid in decision making, strategic planning, measure of improve program performance, determine program needs, or aid in implementing new program initiatives
Serves as division Learning Management System (LMS) power user and provides staff with trouble shooting, problem resolution, and general support
Contracts
Centralizes and organizes contracts and agreements within the division
Monitors and tracks contracts and agreements to ensure compliance with scope of work, period of performance, and funding levels
QUALIFICATIONS:
REQUIRED QUALIFICATIONS
Any combination of the following:
Bachelor's degree in political science, business administration, public relations, communications, education, or a related field
Three years of experience in governmental or not-for-profit accounting, budgeting, grant management or closely related field
Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position
Current Washington State driver's license or have requested and obtained an appropriate accommodation
DESIRED QUALIFICATION:
Experience or understanding of election processes
Experience working with groups of stakeholders to accomplish goals
Strong writing and speaking skills
Two or more years of experience conducting research in order to produce reports, recommendations or program improvements
SUPPLEMENTAL INFORMATION:
Special Requirements/Conditions of Employment
This position is covered by a union shop provision. As a condition of employment, the candidate appointed must become a member of the Washington Federation of State Employees (WFSE).
Travel to other office facilities in the local area is required for meetings; and occasional travel state wide
HOW TO APPLY
Please attach a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of race, color, national origin, creed, sex, sexual orientation, disability, familial status, marital status, and age. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360)704-5212.
Job Bulletin
http://agency.governmentjobs.com/washington/job_bulletin.cfm?JobID=1201778
